Reference Number: 22035841
Request ID:15-90427
Date First Offered04/14/2015
Title:DHS FY16 Elgin MHC Boiler Maintenance Services

Agency Reference Number:66B5910486
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Craig Foxall

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Hayes Mechanical LLC to provide maintenance services to the boiler system at the Elgin Mental Health Center located at 750 South State St, Elgin, Illinois.

The initial term of this contract shall not exceed $94,275.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:05/21/2015

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$157,125.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Total Amount of Award includes the following:

Repair and Maintenance Services during normal business hours Monday - Friday 8:00am - 4:00pm - 100 annual estimated hours x $118 = $11,800.00 estimated annual price.

Repair and Maintenance Services outside normal business hours - after 4:00pm Monday - Friday and on Saturdays - 75 annual estimated hours x $153.00 per hour = $11,475.00 estimated annual price.

Repair and Maintenance Services on Sundays and Holidays - 25 annual estimated hours x $188.00 per hour = $4,700.00 estimated annual price.

Estimated cost of supplies/materials used annually to perform services - $3,000.00 + 15% markup = $3,450.00 estimated annual price.

Estimated annual grand total = $31,425.00.

3 year initial term = $31,425.00 per year x 3 years = $94,275.00 plus option of two 1-year renewals = $31,425.00 x 2 years = $62,850.00.

Estimated Total Contract Award - $157,125.00
Length of Initial Term:36
Contract Begin Date:07/01/2015
Contract End Date:06/30/2018
Renewal Terms:2


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Anchor Mechanical, Inc.
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Hayes Mechanical, Inc.$157,125.000%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:820 00 STEAM AND HOT WATER BOILERS - All
820 14 Boiler Parts and Accessories (Not Otherwise Listed)
820 96 Recycled Steam and Hot Water Boilers and Heating Equipment


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