Reference Number: 22037903
Request ID:16-96240
Date First Offered03/10/2016
Title:THA - 16-0017 Fuel System Parts and Maintenance

Agency Reference Number:THA - 16-96240
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed


Description and Specifications:
The Illinois State Toll Highway Authority (the "Tollway") is seeking a sole economically feasible source contract with Assetworks, LLC.
This contract provides a source for replacement parts, maintenance, software and hardware upgrades, and training on the current Fuel Management System in use at the Illinois State Toll Highway Authority (the "Tollway"). AssetWorks LLC manufactured and currently maintains the existing Fuel Management System. The system design, hardware, and software upgrades are proprietary to AssetWorks.

A hearing is scheduled for 2:00 p.m. on March 30, 2016 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by March 25, 2016 at 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-558-2231
Fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by March 25, 2016 at 5:00 p.m. to the notice contact listed above.
If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:04/14/2016
Sole Source Only Justification:The Fuel Management System is a computerized system that manages fuel site access by fuel users and fuel site security, provides data management, and generates reports. The system consists of several components:
- Fuel system server at the Tollway's Central Administration building in Downers Grove ("CA")
- Fuel system operating software
- Fuel system database (information on vehicles, users, and transactions)
- Fuel island controllers (one at each of the 16 Tollway fueling locations)
- Network interfacing capability with the Tollway's Intranet.

With a few exceptions, the Fuel Management System is the responsibility of the Fleet staff at CA. The Fleet staff is dependent on the maintenance contract to provide support to the Fleet staff whenever problems with the system arise that cannot be handled internally. This happens quite frequently. Major issues may arise several times per week. Without the vendor’s assistance, the Fuel Management System would most likely fail and be unusable.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Commodities

Total Amount of Award:$122,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:24
Contract Begin Date:09/01/2016
Contract End Date:08/31/2018
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Assetworks, LLC$122,000.000%0%

Notice Contact
Name: Diana Boshell
Street Address:712 Stratton Office Building 401 S. Spring Street
Zip Code:62706
Phone: 217-558-1399
Fax Number:217-558-1399

Class Code

Class Codes:


203 10 Batteries; Computer and Peripheral; Environmentally Certifie...
203 14 Battery Chargers; Computer and Peripheral; Environmentally C...
203 67 Power Supplies: Surge Protectors; Uninterruptible Power Supp...
204 16 Chips: Accelerator; Graphics; Math Co-Processor; Memory (RAM...
204 19 Communication Boards: Fax; Modem (Internal); etc;
204 20 Communication Control Units: Concentrators; Multiplexers; Co...
204 22 Computer Kiosks; Informational; Touchscreen or Keyboard Inpu...
204 24 Controllers; Programmable: Industrial Control Devices; Robot...
204 29 Data/File Security Hardware/Software; to Include Encryption
204 32 Drives; External (Jump Drives; Flash Drives; etc;)
204 35 Drives; Hard/Fixed Disk
204 42 Expansion/Accelerator Boards: Hard Drive Controller Cards; M...
204 47 Integrated Hardware-Software I;T; Solution (Microcomputer)
204 58 Modems; External; Data Communications
204 62 Motherboards
204 64 Network Components: Adapter Cards; Bridges; Connectors; Expa...
204 91 Servers; Microcomputer (Application; Database; File; Mail; N...
205 13 Cables: Printer; Disk; Network; etc; Environmentally Certifi...
205 16 Chips: Accelerator; Graphics; Math Co-Processor; Memory (RAM...
205 19 Communication Boards: Fax; Modem (Internal); etc; Environmen...
205 29 Data/File Security Hardware/Software; to Include Encryption;...
205 32 Drives; External (Jump Drives; Flash Drives; etc;); Environm...
205 35 Drives; Hard/Fixed Disk; Environmentally Certified Products
205 62 Motherboards; Environmentally Certified Products
205 64 Network Components: Adapter Cards; Bridges; Connectors; Expa...
205 91 Servers; Microcomputer (Application; Database; File; Mail; N...
206 20 Communication Boards: Fax; Modem (Internal); Network Cards; ...
206 28 Computer Systems; Process Control
206 46 Drives: Hard/Fixed Disk
206 51 Expansion/Accelerator Boards: Memory; Processor; etc;
206 59 Modems; External Data Communications
206 64 Network Components: Adapter Cards; Bridges; Connectors; Expa...
208 11 Application Software; Microcomputer
208 45 Expert System Software
208 55 Inventory Management
208 80 Software; Microcomputer (Not Otherwise Classified)
209 87 Software; Mini/Mainframe Computer (Not Otherwise Classified)
939 21 Computers; Data Processing Equipment and Accessories (Not Wo...
958 23 Computer Management Services
958 50 Fuel Management Services
958 82 Records Management Services (Including Document Management S...
958 87 Storage Tank Management Services


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