Reference Number: 22035874
Request ID:15-93043
Date First Offered04/28/2015
Title:Outreach Systems Software Maintenance

Agency Reference Number:93043
Agency:CEO - Commerce and Economic Opportunity
Purchasing Agency:CEO - Commerce and Economic Opportunity
Purchasing Agency SPO:Cindy Krebs

Status: Closed


Description and Specifications:
The Illinois Department of Commerce and Economic Opportunity (DCEO), is giving notice of intent to award a contract as a sole source to Outreach Systems for purchase of a Web-based client activity tracking system.

A hearing is scheduled for:

DATE: May 13, 2015
TIME: 2:00 p.m. Local Time
LOCATION: Chicago - James R. Thompson Center, Suite 9-036 via video conference with Springfield - Room 511 Stratton Office Building

A sole source contract will be awarded on that date and the hearing will be cancelled, unless an interested party submits a written request for a public hearing by 5:00 p.m. local time on May 8, 2015.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public as to whether awarding by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearing may be recorded in order to aid in production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and submit their requests to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made by 5:00 p.m. local time on May 8, 2015 to the
Notice Contact:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: (217) 524-7020

A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the chief procurement officer.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:06/02/2015
Sole Source Only Justification:Outreach systems is a company that provides an unique product called WebCats developed and patented by Outreachsystems. Outreach systems is the only service provider that meets all of the needs for the Illinois Small Business Office at DCEO. Outreach/Web/Cats adheres to the strict mandates of the U. S. Small Business Administration and Department of Defense. These agencies provide funding to the IL Small Business Office. WebCats is a client tracking system that allows the Procurement Technical Assistance Center,International Trade Center and NAFTA Opportunity Center clients the ability to receive leads on government contracting opportunities. A feature called eCenter Direct gives our centers the ability to have their clients sign up for counseling and training services online. Outreachsystems also provides an export function for the lead center at DCEO in which the lead center exports data automatically to the U. S. Small Business Administration. This is a required export performed on a quarterly basis.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$52,300.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2015
Contract End Date:06/30/2016
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Outreach Systems$52,300.000%0%

Notice Contact
Name: Diana Boshell
Street Address:401 S. Spring Street
712 Stratton Bldg.
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-1399

Class Code

Class Codes:




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