Reference Number: 22037440
Request ID:
Date First Offered11/12/2015
Title:VINTelligence decoding software

Agency Reference Number:16VS031000
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Darrell Marcy

Status: Closed


Description and Specifications:
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to R.L. Polk & Co. for the following: VINTelligence is a VIN verification software that was developed by R L Polk & Co for use in business and government entities in order to verify VIN, flag errors, and return descriptive vehicle information. Only R.L. Polk & Co. is authorized to do maintenance and updates for this proprietary product and as such, cannot be provided by another source.

A hearing is scheduled for 2:00 p.m. on December 7, 2015 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Tuesday, December 1, 2015 at 4:30 p.m. standard time to:

Darrell Marcy
Purchasing Division
Room 116 Michael J. Howlett Bldg.
501 S. Second St.
Springfield, IL 62756
Phone: (217)782-8892
Fax: (217)524-0785

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Tuesday December 1, 2015 at 4:30 p.m. to the notice contact listed above. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method.

NOTICE: The start and end dates for this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Notice of Hearing

Notice Expiration Date:12/01/2015
Sole Source Only Justification:The VINTelligence solution was developed by R L Polk & Co., and is the sole proprietors of the solutions. Only R L Polk & Co is authorized to do maintenance and updates for this proprietary offering.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$116,600.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The figure above is a total for one year of service.
Length of Initial Term:12
Contract Begin Date:01/01/2016
Contract End Date:12/31/2016
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
R L Polk & Co$116,600.000%0%

Notice Contact
Name: Lisa Brockway
Street Address:SOS Budget & Fiscal
116 Howlett Bldg
Zip Code:62756
Phone: 217-785-5169
Fax Number:217-524-0785

Class Code

Class Codes:




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