Reference Number: 22041922
Request ID:18-110035
Date First Offered01/11/2018
Title:THA - 18-0044 ERP Implementation Services

Agency Reference Number:THA - 18-110035
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed


Description and Specifications:
The Tollway seeks to enter into a sole economically feasible source contract with Deloitte to complete implementation services begun over a year ago and performed via an intergovernmental agreement (IGA) with DoIT. Deloitte is under contract with DoIT to provide implementation services, and the Tollway has utilized Deloitte services through the intergovernmental agreement with DoIT since June 7, 2016. Continuing with Deloitte to complete the implementation is the only economically feasible option the Tollway has. The Tollway has targeted a go-live date for ERP of July 1, 2018, and this sole economically feasible source is intended to complete the implementation underway for the past year, and provide implementation related post go-live support. An emergency procurement was published (IPB Reference #22041850) in the amount of $8,985,764 on January 12, 2018. This amount anticipated an extension of the emergency beyond 90 days, and reflected the total cost to complete the implementation. The decision to seek a sole economically feasible source contract instead of an extension to the emergency contract will reduce the value of the previously published emergency by $3,607,784 (equal to the value of the proposed sole source reflected here).

***NOTE: There is NO increase in the total anticipated expenditure reflected in IPB reference #22041850 (for the emergency procurement) via this sole source transaction; this transaction if approved will reduce the value of the previously published emergency under IPB reference #22041850 in an amount equal to the value of this proposed transaction.

A hearing is scheduled for 2:00 p.m. on Wednesday, March 21, 2018 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request.

Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, March 16, 2018 at 4:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: 217-558-6897
Fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by Friday, March 16, 2018 at 4:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:04/19/2018
Sole Source Only Justification:The Tollway recently declared an emergency for these services, and after discussions with the CPO, initiated a sole economically feasible source procurement process to seek to complete the implementation process.

The implementation of ERP services is part of a statewide initiative; Portfolio Record: P16-0112, Charter 1444: Statewide Enterprise Resource Planning (ERP) Program. The statewide ERP program is designed to streamline administrative functions and lay the foundation for efficient government. The goal of the program is to rapidly implement an industry-leading software (SAP) that will deliver a modern, integrated IT platform across finance, human capital management, and procurement for all participating agencies within the State of Illinois.
Following is a listing of the implementation services that are anticipated; however, additional services may be required from, or proposed by, the Prime Contractor to ensure implementation success in accordance with the Prime Contractor’s proposed methodology:
• Project management;
• Business Process Design;
• Configuration;
• Development (including custom reports, queries and forms; enhancements; automated workflow; integration and automated interfaces; and data conversion);
• Application Security Configuration;
• Internal Controls;
• Testing;
• Training;
• Documentation;
• Knowledge transfer;
• Organizational Change Management;
• Deployment (Rollout) Support;
• Production Transfer; and
• Support after Cut-Over (Post-Implementation Support).
Accordance with Admin Rule:< Critical changes to existing contract are necessary and best accomplished by contract holder

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$3,607,784.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:13
Contract Begin Date:04/11/2018
Contract End Date:05/30/2019
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Deloitte Consulting LLP $3,607,784.000%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 S. Spring Street
Zip Code:62706
Phone: 217-558-6897
Fax Number:217-558-1399

Class Code

Class Codes:


918 04 Accounting/Auditing/Budget Consulting
918 06 Administrative Consulting
918 21 Business Consulting; Large
918 29 Computer Software Consulting
918 75 Management Consulting


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