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Identification

Reference Number: 22036770
Request ID:16-94960
Date First Offered08/12/2015
Title:CMS - H & W Computer Software Upgrade/Maintenance (SS)

Agency Reference Number:16-94960
Agency:CMS - Central Management Services
Purchasing Agency:CMS - Central Management Services
Purchasing Agency SPO:Ellen Daley; Ronald Wilson; Krystiana Rinaldi; Kylie Carter; Matt Von Behren

Status: Closed

Overview

Description and Specifications:
The Department of Central Management Services is giving notice of intent to award a contract to: H & W Computer Systems, Inc. SYSB II software due to a CPU move from an IBM 2097-z603 s/n 93474 processor to an IBM 2827-z504 s/n A8BB7 processor at the Central Computer Facility (CCF) effective July 2015.

A hearing is scheduled for 2:00 p.m. on 08/26/2015 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706 and video conference at the Thompson Center, 100 W. Randolph, Suite 9-036, Chicago, IL 60601. Parties may call into the hearing at 1-888-494-4032, Access Code 710 531 9839. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, August 21, 2015 by 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
E-mail: Diana.Boshell@illinois.gov
Phone: 217-524-7020
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 08/21/2015 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:08/12/2015
Notice Expiration Date:09/03/2015
Sole Source Only Justification:H & W Computer Systems, Inc. is the only vendor that can supply the required software. Critical applications, already in place, use software that can only be supplied by H & W Computer Systems, Inc.. It would take several years to reengineer or rewrite those applications using other software. That is not contemplated at the time.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$84,443.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:11
Contract Begin Date:08/31/2015
Contract End Date:07/30/2016
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:
Number of Unsuccessful Bidders:
Total Number Awarded:

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:<Select Source Method>

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
H & W Computer Systems, Inc.$84,443.000%0%

Notice Contact
Name: Diana Boshell
Street Address:401 S. Spring St.
City:Springfield
State:IL
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-2164
EMail Address:Diana.Boshell@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:208 00 COMPUTER SOFTWARE FOR MICROCOMPUTERS - All


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