Reference Number: 22040412
Request ID:17-105592
Date First Offered06/07/2017
Title:GL Suite EH Licensing System FY18

Agency Reference Number:17-105592 / 18-016
Agency:DPH - Public Health
Purchasing Agency:DPH - Public Health
Purchasing Agency SPO:N/A

Status: Closed


Description and Specifications:
The Department of Public Health is giving notice of intent to award a contract as a sole source to: GL Suites, Inc. The Illinois Department of Public Health's Division of Environmental Health (EH) processes thousands of license entities (including but not limited to individuals, businesses, and sites) statewide. EH continues to need an electronic system to manage the many license types and programs it oversees. GL Solutions provides proprietary software (GL Suite) that IDPH is currently utilizing. This new contract is needed to perform an upgrade to the newest version of GL Suite as the current version is reaching end of life. Also, the contract will allow for maintenance & licensing of the existing databases and newly upgraded databases.

The General Engineering Program licenses Migrant Labor Camps, Youth Camps, Campgrounds, Manufactured Housing Installers & Manufacturers, and Manufactured Home Communities. The Program currently uses a Microsoft Access database to support program activities. IDPH is seeking to develop and migrate the existing data into the GL Suite application so that licensees can take advantage of the features (such as on-line renewal, real-time licensure data, etc.) that is currently utilized in other programs. The contract will also allow for the commencement of development that will allow for this migration.

A hearing is scheduled for 2:00 p.m. on 06/21/2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, June 16, 2017 at 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by June 16, 2017 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:07/06/2017
Sole Source Only Justification:GL Suites, Inc. is the sole provider of licenses and maintenance for its product, there are no resellers. Because it is a proprietary system in limited release, no other vendor has the necessary access to source code or the experience with the system to provide support, training and implementation services.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$242,478.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
GL Suite, Inc$242,478.000%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 S. Spring Street
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:918 29 Computer Software Consulting
920 45 Software Maintenance/Support


To download file(s), click on filename(s) located below. Not all Notices will have files to download.

File Attachments: