Reference Number: 22036203
Request ID:
Date First Offered12/05/2014
Title:Public Health Node Services

Agency Reference Number:ILVDR-0001-2016
Agency:HIE - Illinois Health Information Exchange Authority
Purchasing Agency:HIE - Illinois Health Information Exchange Authority
Purchasing Agency SPO:Megan Seitzinger

Status: Closed


Description and Specifications:
The Illinois Health Information Exchange Authority seeks to enter into a Sole Economically Feasible Source contract with Medical Research Analytics and Informatics Alliance (MRAIA), a non-profit entity, will serve as an agent of the State for the purpose of collecting public health reporting data transmitted through the Illinois Health Information Exchange (ILHIE) from hospitals and healthcare providers, validating the datasets, and supporting the transmittal of the datasets, in “meaningful use” format, to both the IDPH and Center for Disease Control (CDC).

The Chief Procurement Office for General Services will hold a public hearing to hear testimony and receive comments on the proposed contract as described in the attached document.


DATE: June 10, 2015
TIME: 2:00 PM
Location: Room 511 Stratton Office Building, 401 S. Spring St, Springfield, Il with video link to the Thompson Center, 100 W. Randolph, Suite 9-035, Chicago, Il
TELECONFERENCE:888-494-4032 Access Code: 7105319839

Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for public hearing by an interested party or written comments shall be made by Friday, June 5, 2015 at 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: 217-524-7020
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, June 5, 2015 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:07/03/2015
Sole Source Only Justification:MRAIA has already developed the “Public Health Node,” and is assisting hospitals and providers to send data to the State. This vendor is currently using MRAIA Public Health Data Reporter 2.0.1 software that has been certified by the Certification Commission of Health Information Technology (CCHIT) to meet Meaningful Use standards for public health reporting as established by the Health Information Technology for Economic and Clinical Health (HITECH) Act and federal regulations adopted by the Centers for Medicare & Medicaid Services (CMS).

Direct Services for Public Health Node functions in support of 198+ Illinois healthcare facilities reporting through the ILHIE: $258,535.00. The continue of Hardware and Software maintenance costs through June 30, 2016: $349,465.00 and data quality infrastructure $52,000.00. For a Grand Total of $660,000.00
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$660,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:12
Contract Begin Date:07/01/2015
Contract End Date:06/30/2016
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Medical Research Analytics and Informatics Alliance$660,000.000%0%

Notice Contact
Name: Frank Kisner
Street Address:100 W. Randolph St., Ste. 4-750
Zip Code:60601
Phone: 312-814-1254
Fax Number:312-814-5073

Class Code

Class Codes:


NIGP Commodity/Service Code:918 75 Management Consulting
920 24 Data Conversion Services


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