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Identification

Reference Number: 22037161
Request ID: 16-95671
Date First Offered01/01/2016
Title:THA - 15-0133 TRMMP Sole Source

Agency Reference Number: 16-95671
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed

Overview

Description and Specifications:
The Illinois State Toll Highway Authority (the "Tollway") is seeking a one-year sole economically feasible source contract for hardware and software maintenance services, as well as lane installation services with Electronic Transaction Consultants Corporation ("ETCC").

The Tollway is in the process of obtaining a resource to develop the RFP solicitation to replace this contract. As the Tollway works to transition out of the Toll Revenue Manangement and Maintenance Program ("TRMMP") contract by segregating back-office software system and lane system services, and ultimately seeks to even further decouple lane software from lane hardware, it is necessary to mitigate financial, operational, and customer service risks in order to ensure a seamless transition to new vendors. The recommended method to accomplish this considerable undertaking is contracting ETCC services via sole economically feasible source. In the interim of the new contract being in place, the Tollway is seeking a one-year sole source procurement for continued services which will encompass the majority of the existing ETCC contract.

A hearing is scheduled for 2:00 p.m. on October 21, 2015 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, October 16, 2015 at 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
E-mail: Diana.Boshell@illinois.gov
Phone: 217-558-2231
Fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by Friday, October 16, 2015 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:10/07/2015
Notice Expiration Date:11/19/2015
Sole Source Only Justification:A sole economically feasible source contract will provide the lowest risk option for preserving the integrity of the current system while the complex and niche new systems and contracts are carefully put into place. As a self-funded agency, the Tollway, its public stakeholders, and its bondholders rely on the revenue that is assured through the continued performance of its electronic tolling systems and technology. There is no economically or technically feasible alternative for an interim solution.

The Tollway has procured and contracted services with Accenture (Customer Service Center and Violation Processing System; Ref IPB #22025252 and PBC #12-69186) as a successor to replace the back-office software that is currently under the TRMMP contract, and is commencing procurement for successor vendors to replace the lane technology installation aspects of the TRMMP program. The new back-office software is scheduled to transition June 2016 while new contracts for successor lane maintenance vendors are expected to be in place by January 2017. Even with the anticipated new contract dates, transition and training for technical and complex services of nature require the predecessor and successor contracts run in parallel for at least six months.

A sole economically feasible source contract to continue supporting ongoing operations (including road maintenance, snow removal, and law enforcement) as well as our Move Illinois capital program is essential for the Illinois Tollway, its bondholders, the State of Illinois and its citizens.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration, < Critical changes to existing contract are necessary and best accomplished by contract holder

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:Yes

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$25,000,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:12
Contract Begin Date:01/01/2016
Contract End Date:12/31/2016
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Electronic Transaction Consultant Corporation$25,000,000.0010%0%

Notice Contact
Name: Diana Boshell
Street Address:712 Stratton Office Building 401 S. Spring Street
City:Springfield
State:IL
Zip Code:62706
Phone: 217-558-2231
Fax Number:217-558-1399
EMail Address:Diana.Boshell@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:204 00 COMPUTER HARDWARE AND PERIPHERALS - All
208 00 COMPUTER SOFTWARE FOR MICROCOMPUTERS - All
209 00 COMPUTER SOFTWARE FOR MINI AND MAINFRAME - All
939 00 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR COMPUTERS; - ...


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