Reference Number: 22036166
Request ID:15-93861
Date First Offered05/27/2015
Title:Elevator and Licensing Maintenance

Agency Reference Number:592
Agency:SFM - State Fire Marshal
Purchasing Agency:SFM - State Fire Marshal
Purchasing Agency SPO:Norm Dixon

Status: Closed


Description and Specifications:
Maintenance and support for the OSFM Elevator Safety and Licensing data systems.

A hearing is scheduled for 2:00 p.m. on 06/10/2015 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706 and video conference at the Thompson Center, 100 W. Randolph, Suite 9-035, Chicago, IL 60601. Parties may call into the hearing at 1-888-494-4032, Access Code 7105319839. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday 6/05/2015 at 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: 217-524-7020
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 6/05/15 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:06/25/2015
Sole Source Only Justification:This is not a custom developed system. The OSFM is one of 28 jurisdictional users throughout the US that utilized the software for data management. Since many states use the system we are able to share information and industry standards to ensure streamlined business processes. It would not be economically in the best interest of the OSFM to initiate an RFP for a new system which would result in considerable hours to become familiar with the systems, business processes and technical environment. The OSFM is also underway with a portal project with the vendor to allow customers to submit applications and pay electronically, coupled with the states e-PAY system. The data received through the portal feeds directly into the Jurisdiction Online data system. Another vendor would not be able to easily comply with this without a complete rewrite which would result in a considerable cost to the state. It would not be in the best interest of the State nor economically feasible to consider soliciting proposals. The cost of training and implementation would result in the State paying considerably more to support the JO and its current and future development.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$57,585.80 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:actual, monthly fee.
Length of Initial Term:12
Contract Begin Date:07/01/2015
Contract End Date:06/30/2016
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Praeses Corp$57,585.000%0%

Notice Contact
Name: Diana Boshell
Street Address:712 Stratton Office Building
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-1399

Class Code

Class Codes:




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