Reference Number: 22033694
Request ID:
Date First Offered05/19/2014
Title:Enterprise Resources Planning Software

Agency Reference Number:2014-00-0002
Agency:CPOGS - CPO Office for General Services
Purchasing Agency:OMB - Office of Management and Budget
Purchasing Agency SPO:Matt Brown; Robert Partridge

Status: Closed


Description and Specifications:
This Notice of Award evidences the State's intent to enter into a contract for Enterprise Resource Planning (ERP) software with the most responsive and responsible offeror as determined by the evaluation criteria established in the RFP.

The Illinois ERP project will modernize finance, reporting, personnel and procurement administration for the State of Illinois. Today, there are over 400 independent and unconnected IT systems that support these functions across the State.

ERP is modern software used by leading organizations to improve the efficiency of administrative services. By implementing ERP software, the State will lay the foundation for better and more accountable government by:
o Modernizing and standardizing the accounting systems used throughout the State
o Consistently delivering financial statements in a timely manner
o Enabling statewide transparency, access to information, and swift decision-making
o Enabling State operations to receive a clean audit from the Auditor General
o Enabling the implementation of the Grant Accountability and Transparency Act
o Being a catalyst for statewide transformation of administrative services

The contract start date is an estimate. The actual date will be no sooner than the last signature on the contract or upon contract execution, whichever occurs last.

No veteran-owned small businesses or service-disabled veteran-owned small businesses submitted offers on this proposal.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:12/26/2017
Sole Source Only Justification:
Accordance with Admin Rule:

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$29,959,342.60 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total price for the initial five year term is $24,516,432.60 and is calculated as follows:

For the perpetual Software License Agreement, the total price is $4,896,626.

The cost of five years (the initial term of the contract) of software support and maintenance is estimated at $5,442,910.

Hosting services may be contracted for within the scope of the solicitation at a total cost not to exceed $11,948,130. The State has not determined whether it will exercise the option to have the vendor provide hosting services, but includes the value in the total cost as an option. In the event hosting services are not selected, there will be a $65,000 installation fee per environment.

Professional services may be contracted for in an amount not to exceed 10% of the total software license, maintenance, and potential hosting costs ($2,228,766.60).

In the event the State renews the contract, years 6-10 provide a software maintenance cost of $1,088,582 per year ($5,442,910 for 5 years).

The cost of hosting services for years 6-10 is not determined at this time.
Length of Initial Term:60
Contract Begin Date:09/01/2014
Contract End Date:08/31/2019
Renewal Terms:Up to 5 years


Number of Responding Bidders:3
Number of Unsuccessful Bidders:2
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
CGI Technologies and Solutions Inc.

Oracle America Inc.
Source Selection:RFP

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
SAP Public Services, Inc.$29,959,342.600%0%

Notice Contact
Name: Christ Balich
Street Address:100 W. Randolph Street, Suite 15-100, Chicago IL. 60601
Zip Code:60601
Phone: 312-814-0023
Fax Number:312-814-5104

Class Code

Class Codes:E320 EDP; PC Software
E350 EDP; Software Maintenance
E440 EDP; Mid Range Software (AS400; RISC)
E510 EDP; Mainframe Software


920 47 Support Services; Computer (Includes Computer Warranties)


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