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Identification

Reference Number: 22035363
Request ID:15-91198
Date First Offered01/23/2015
Title:SYSB-II Software Maintenance by H&W Computer Systems

Agency Reference Number:15-91198
Agency:CMS - Central Management Services
Purchasing Agency:CMS - Central Management Services
Purchasing Agency SPO:Matt Brown; Ronald Wilson; Krystiana Rinaldi; Kylie Carter; Matt Von Behren

Status: Closed

Overview

Description and Specifications:
The Department of CMS is giving notice of intent to award a contract as a Sole Source to: H&W Computer Systems,Inc. CMS is seeking approval to enter into a sole source contract for 12 months. Existing contract for this service, CIC5854370, expires 06/30/15 and there are no renewals remaining. This is a new sole source procurement to replace the expiring contract.

Purchase 12 months maintenance on SYSB II software from H & W Computer Systems, Inc

A hearing is scheduled for 2:00 p.m. on 03/04/2015 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706 and video conference at the Thompson Center, 100 W. Randolph, Suite 9-036, Chicago, IL 60601. Parties may call into the hearing at 1-888-494-4032, Access Code 710 531 9839. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, February 27, 2015 by 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
E-mail: Diana.Boshell@illinois.gov
Phone: 217-524-7020
Fax: 217-558-2164

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 02/27/2015 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:02/11/2015
Notice Expiration Date:03/23/2015
Sole Source Only Justification:BCCS is responsible for ensuring the mainframe environment and mainframe utilities remain stable and reliable. To that end, it is standard business practice at BCCS to maintain software support/maintenance on all mainframe systems and utilities. While this mainframe software will not stop working when maintenance expires, technical support and system patches will no longer be available. Loss of support places the State at risk of extended service interruptions. Loss of this system would severely impact user agencies’ ability to perform maintenance and enhancements to their custom mainframe applications.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$97,461.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2015
Contract End Date:06/30/2016
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
NA
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
H&W Computer Systems, Inc.$97,461.000%0%

Notice Contact
Name: Craig Holloway
Street Address:100 W. Randolph
Suite 4-500
City:Chicago
State:IL
Zip Code:60601
Phone: 312-814-4603
Fax Number:312-814-6444
EMail Address:craig.holloway@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:209 12 Application Software; Mainframe Computer (Incl; Cobol)


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