Reference Number: 22035460
Request ID:15-000000090104
Date First Offered04/08/2009
Title:THA - 09-0015 CAD System Maintenance

Agency Reference Number:THA - 15-000000090104
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed


Description and Specifications:
The Illinois Tollway is giving notice of its intent to enter into a sole source contract to exercise a one year renewal option with Infor Public Sector, Inc. (formerly EnRoute Emergency Systems, LLC).

This renewal will provide continual coverage of software maintenance for their computer aided dispatch (CAD) system. The CAD system utilizes computerized resource files and an integrated management system to assist the dispatcher quickly, accurately and efficiently manage multiple resources responding simultaneously to incidents and crashes that occur on the Illinois Tollway.

The CAD system is also a tool used to gather and preserve information regarding emergency and non-emergency incidents on the Tollway. The system maintains a complete history of all incidents that occur on the Tollway or involve a Tollway or Illinois State Police, District 15 unit. The CAD system software is proprietary. No other entity, other than Infor Public Sector can maintain or modify the software.

A hearing is scheduled for
DATE: March 25, 2015
TIME: 2:00 PM (CDT)
VIDEO LOCATIONS: James R. Thompson Center, 100 W. Randolph, Suite 9-036, Chicago, Illinois with video conference link to room 511 Stratton Building,Springfield, Illinois 62706
DEADLINE TO REGISTER: March 20, 2015 at 5:00 p.m.

A sole source contract will be awarded on that date and the hearing will be cancelled, unless an interested party submits a written request for public hearing by March 20, 2015 at 5:00 p.m.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and submit their request to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made by March 20, 2015 no later than close of business to the Notice Contact: Diana Boshell, 712 Stratton Office Building, 401 S. Spring, Springfield, IL 62706
E-mail:, phone 217-524-7020.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:04/13/2015
Sole Source Only Justification:We are requesting a one-year sole source renewal which is allowable and within the terms of the contract language. There is no opportunity for any other entity to perform the services required for the maintenance of the Tollway's CAD system. As long as the Tollway is actively operating the current CAD system, the recommended vendor is the only vendor who can perform the work.

Infor Public Sector, Inc, is very reliable and responds immediately to any emergency issues with the CAD system. There are no plans to replace the current CAD system, and the Tollway anticipates keeping this CAD system for at least four more years. With software maintenance and periodic updates, it will be viable for several years after that; therefore, a contract will need to be in place with the recommended vendor as long as the CAD system is in operation.

The CAD system is a vital system that maintains the location and status of all Illinois State Police District 15 units, as well as Tollway units who assist the motoring public, and it is essential that there aren't any lapses in contractual services for software maintenance. Because of these circumstances and the life/safety criticality of the CAD system, having the sole source vendor under contract is an absolute necessity. Having a multiple-year contract insures the integrity and availability of the CAD system. It is important to note that having a contract that has critical response times and repair criteria is the key to insuring the CAD system remains functional at all times.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$148,540.71 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:12
Contract Begin Date:05/01/2015
Contract End Date:04/30/2016
Renewal Terms:3


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %

Notice Contact
Name: Mary Hart
Street Address:2700 Ogden Ave.
City:Downers Grove
Zip Code:60515
Phone: 630-241-6800
Fax Number:630-505-9270

Class Code

Class Codes:




To download file(s), click on filename(s) located below. Not all Notices will have files to download.

File Attachments: