|Notice Type:||Emergency Procurement|
|Notice Expiration Date:||08/19/2015|
|Emergency Justification:||DHS administers approximately 32,000 Providers who provide 165,000 children with child care at a cost of approximately $1 billion annually. Single female head of households make up 97% of the users of this child care. The Childcare Case Management System (CCMS) is a web-based statewide electronic document workflow system to assist in administering child care for the 32,000 Providers and 165,000 children. The CCMS is designed to: improve eligibility determination; provide electronic document image capture, storage, retrieval and management; ease reporting and correspondence management; and allow integration/interfacing with the existing legacy system. The CCMS is integral to the documentation and processing of invoices for payment to the Child Care Providers.|
CCMS is currently experiencing severe operational delays and failures of key system components. Such delays and failures have the following consequences:
1. DHS cannot process payments to the Child Care Providers in a timely or consistent manner. Lack of payment for services puts the Providers in severe financial difficulty. This can then result in insufficient staff as the Provider cannot have employees work if the Provider cannot pay them. If there are not sufficient employees working that day, the Provider is unable to provide child care services.
2. Eligible recipients are at risk of losing critical childcare services which can adversely affect the children’s health and safety as the children would not be obtaining services from a licensed Child Care Provider.
3. DHS risks the loss of Federal funds as documentation of services and the eligibility requirements are reduced to the submittal of paper. Providers are not set up to process the requirements with paper as the previous system was all computerized.
|Accordance with Admin Rule:||Danger to public health/safety, Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues|
|Professional & Artistic:||No|
|Small Business Set-Aside:||No|
|Does this solicitation contain a BEP or DBE requirement?:||No|
|Does this solicitation contain a Veteran requirement?:||No|
|Total Amount of Award:||$150,000.00 (Total Dollar Value Only/Includes Any Renewal Options)|
|Estimated/Actual Value Description:||As stated in the attached affidavit, DHS does not anticipate the costs of this emergency procurement exceeding $150,000.00.|
|Length of Initial Term:||3|
|Contract Begin Date:||10/09/2014 |
|Contract End Date:||01/06/2015 |
|Renewal Terms:||0 |