Reference Number: 22034684
Request ID:
Date First Offered10/09/2014
Title:Emergency Corrective Action Plan - Childcare Case Mangement System

Agency Reference Number:CCMS Review
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Christopher Flynn

Status: Closed


Description and Specifications:
The Department of Human Services has retained Capitol Strategies Consulting, Inc. to conduct an independent review of its current Childcare Case Mangement System to determine what critical operational corrections are needed to allow Providers to process applications, redeterminations and case related actions in a timely and efficient manner to allow services to be provided and payments to be made to Providers.

For additional information, please refer to the attached affidavit.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:08/19/2015
Emergency Justification:DHS administers approximately 32,000 Providers who provide 165,000 children with child care at a cost of approximately $1 billion annually. Single female head of households make up 97% of the users of this child care. The Childcare Case Management System (CCMS) is a web-based statewide electronic document workflow system to assist in administering child care for the 32,000 Providers and 165,000 children. The CCMS is designed to: improve eligibility determination; provide electronic document image capture, storage, retrieval and management; ease reporting and correspondence management; and allow integration/interfacing with the existing legacy system. The CCMS is integral to the documentation and processing of invoices for payment to the Child Care Providers.

CCMS is currently experiencing severe operational delays and failures of key system components. Such delays and failures have the following consequences:
1. DHS cannot process payments to the Child Care Providers in a timely or consistent manner. Lack of payment for services puts the Providers in severe financial difficulty. This can then result in insufficient staff as the Provider cannot have employees work if the Provider cannot pay them. If there are not sufficient employees working that day, the Provider is unable to provide child care services.
2. Eligible recipients are at risk of losing critical childcare services which can adversely affect the children’s health and safety as the children would not be obtaining services from a licensed Child Care Provider.
3. DHS risks the loss of Federal funds as documentation of services and the eligibility requirements are reduced to the submittal of paper. Providers are not set up to process the requirements with paper as the previous system was all computerized.
Accordance with Admin Rule:Danger to public health/safety, Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$150,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:As stated in the attached affidavit, DHS does not anticipate the costs of this emergency procurement exceeding $150,000.00.
Length of Initial Term:3
Contract Begin Date:10/09/2014
Contract End Date:01/06/2015
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Capitol Strategies Consulting, Inc.$150,000.000%0%

Notice Contact
Name: Chris Flynn
Street Address:Room 234 Centrum North
401 N. Fourth St.
Zip Code:62702
Phone: 217-558-1596
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:918 28 Computer Hardware Consulting
918 29 Computer Software Consulting
918 30 Computer Network Consulting
918 58 Governmental Consulting
918 71 IT Consulting


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