Reference Number: 22035597
Request ID:15-92116
Date First Offered03/20/2015
Title:FY16 B2B Integration Suite Software Support/Maintenance for WOTC

Agency Reference Number:16C05
Agency:DES - Employment Security
Purchasing Agency:DES - Employment Security
Purchasing Agency SPO:Denise Hudson

Status: Closed


Description and Specifications:
The Illinois Department of Employment Security (IDES) is giving notice of intent to award a contract as a sole source to Adeptia, Inc. for B2B Integration Suite Software license technical support and maintenance. The Business Process Management (BPM), Integration, Workflow, User Portal, and Reporting software, application cloud hosting, support and maintenance is needed to support IDES' Work Opportunity Tax Credit (WOTC) application/program. The WOTC program provides federal tax credit to employers that hire hard-to-employ job seekers. WOTC is a custom solution built on a B2Bi software platform and can only be supported by Adeptia. The Adeptia software platform is proprietary, and Adeptia does not authorize or permit any other entity to provide servicing.

A hearing is set for:
TIME: 2:00 p.m. CST
DATE: April 8, 2015
LOCATION: Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706 and video conference at the Thompson Center, 100 W. Randolph Street, Suite 9-036, Chicago, Illinois 60601.
Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the Notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, April 3, 2015 at 5:00p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: 217-524-7020
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by April 3, 2015 at 5:00p.m. to the Notice contact listed above.

If a public hearing is requested, the Purchasing Agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of Minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the Purchasing Agency's request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:04/24/2015
Sole Source Only Justification:Accordance with Admin Rule: Item is copyrighted or patented and the item or service is not available except from the holder of the copyright or patent. The Adeptia software platform is proprietary, and Adeptia does not authorize or permit any other entity to provide servicing for the platform solutions. The WOTC solution is a custom solution built on B2Bi software platform and can only be supported by Adeptia.

If this procurement is not approved, support and maintenance will expire June 30, 2015 and IDES would need to revert to an entirely manual process for processing WOTC applications resulting in significant backlogs, negatively impacting service delivery. Continued maintenance and support will enable IDES to continue to process WOTC applications in a timely and comprehensive manner and to minimize application backlogs. Delays in processing applications will affect employers' ability to timely claim tax credits and may affect employers' willingness to participate in the State labor exchange program.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$265,460.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:$265,460.00 (3-year period)
Length of Initial Term:36
Contract Begin Date:07/01/2015
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:
Number of Unsuccessful Bidders:
Total Number Awarded:

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Adeptia, Inc.$265,460.000%0%

Notice Contact
Name: Diana Boshell
Street Address:401 S. Spring Street
712 Stratton Office Building
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-2164

Class Code

Class Codes:


NIGP Commodity/Service Code:208 11 Application Software; Microcomputer
920 45 Software Maintenance/Support


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