Reference Number: 22041250
Request ID:18-107780
Date First Offered09/27/2017
Title:Enterprise Resources Planning (ERP) Program - Software License and Support (SLS)

Agency Reference Number:18-107780
Agency:CMS - Central Management Services
Purchasing Agency:CMS - Central Management Services
Purchasing Agency SPO:Kylie Carter; Jenny Shourd

Status: Closed


Description and Specifications:
This purchase is within the terms of the underlying SAP contracts; original solicitation and award notice were published under IPB #22033694. The purpose of this purchase is to add software licenses, related design services, and associated Cloud hosting necessary to implement and run the remainder of Wave 1 FBM (financials), an implementation phase of the ERP system.

A hearing is scheduled for 2:00 p.m. on 09/27/2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, September 22, 2017 by 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-558-6897
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 09/22/2017 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:10/10/2017
Sole Source Only Justification:Software License & Compatibility of Service

Regarding the license (SLS) purchase: A group of agencies is currently live in production running the SAP ERP software and that software is in the process of being implemented across much of the remainder of the State enterprise. Only SAP resells the required NextLabs license, which is tightly integrated with the SAP software package.

Regarding the hosting landscape (SHC) purchase: The State is currently hosting its ERP system in SAP's NS2 cloud FedRAMP-compliant data centers. Only an addition of capacity within the SAP NS2 data centers would be compatible with the existing hosting service provided.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$3,389,399.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:1
Contract Begin Date:08/30/2017
Contract End Date:02/26/2021
Renewal Terms:10-1 Year Renewals


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
SAP PUBLIC SERVICES$3,389,399.000%0%

Notice Contact
Name: Craig Holloway
Street Address:100 W. Randolph
Zip Code:60601
Phone: 312-814-4603
Fax Number:312-814-6664

Class Code

Class Codes:




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