Reference Number: 22041480
Request ID:18-108684
Date First Offered02/14/2018
Title:Public Health Node Services FY18

Agency Reference Number:18-108684 / 18-043
Agency:DPH - Public Health
Purchasing Agency:DPH - Public Health
Purchasing Agency SPO:Denise Hudson

Status: Closed


Description and Specifications:
The Illinois Department of Public Health is giving notice of intent to award a contract as a Sole Source to: Medical Research Analytics and Informatics Alliance. Medical Research Analytics and Informatics Alliance (MRAIA), a non-profit entity, will serve as an agent of the State for the purpose of collecting public health reporting data from hospitals and healthcare providers, validating and aggregating the datasets, and supporting the transmittal of the datasets, in "meaningful use" format, to IDPH, local health departments and Centers for Disease Control and Prevention (CDC). This agreement leverages MRAIA's technical and subject matter expertise to assist eligible Illinois hospitals in submitting electronic laboratory reporting data (ELR), immunization data, syndromic surveillance data, and electronic case reporting data using the Public Health Node and software certified for meaningful use, and thus support the collection of public health data. MRAIA will monitor the temporal stability of datasets provided to the State through the Public Health Node and provide reports to the State on a regular basis, including but not limited to regularity of data feeds, timeliness of data included in feeds, completeness of data fields (i.e. age in proper range, chief complaint quality) and assessment of PHI included in messages. MRAIA also will develop and implement bi-diretional communication between the state and health departments when certain events, e.g. extensively drug resistant organism, are identified in the dataset and notification is needed to protect the health of the patient or public health; create a visit-level data mart from message-level syndromic surveillance data and perform analytics on the dataset with evaluation tools/software, including natural language processing and scripts in R and SQLA.

A hearing is scheduled for 2:00 p.m. on February 28, 2018 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, February 23, 2018 at 4:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-558-6897
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 02/23/2018 at 4:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:03/14/2018
Sole Source Only Justification:MRAIA's technical and subject matter expertise in both informatics and infectious diseases, makes them uniquely qualified to assist Illinois hospitals in providers in submitting electronic laboratory reporting, electronic case reporting, immunization data and syndromic surveillance data using the Public Health Node and software certified for meaningful use, and thus, support the collection of public health data. Further, IDPH will be expanding as Meaningful Use prepares for Stage 3, and adds in additional registries for use with public health data. IDPH must continue to onboard, load, transform and consume data in standardized formats with standardized vocabulary. MRAIA also has the ability to support mapping of LOINC and SNOMED codes (used for lab testing and other medical terminology), as well as flat file conversion to HL (Health Level) 7 message format.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$465,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:04/15/2018
Contract End Date:04/14/2019
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Medical Research Analytics and Informatics Alliance$465,000.000%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 S. Spring Street
Zip Code:62706
Phone: 217-558-6897
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:918 71 IT Consulting
920 21 Data Entry Services
920 22 Data Preparation and Processing Services (Including Bates Co...


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