Reference Number: 22042058
Request ID:
Date First Offered02/20/2018
Title:G Link Professional Edition Licenses

Agency Reference Number:18IT023040
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Lisa Brockway; Matthew Brown; Jamie Booker

Status: Closed


Description and Specifications:
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Gallagher and Robertson (G&R) for the following: Gallagher and Robertson is the creator, owner and sole manufacturer of the G Link Software application. All copies under license can only be obtained through G&R. The G Link software is currently used in our facility workstations to process drivers licenses. To change to another program would require extensive programming changes that would be very costly and time consuming. The Secretary of State's Office can not have downtime where this software is not functioning and the software must be updated to be Windows 10 compatible. Support will also be needed in subsequent years to maintain the system upgrade.

A hearing is scheduled for 2:00 p.m. on Thursday March 8, 2018 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Tuesday March 6 at 2:00 p.m. standard time.

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Tuesday March 6, 2018 at 2:00 p.m. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Cancellation Notice

Notice Expiration Date:03/08/2018
Sole Source Only Justification:Gallagher and Robertson is the creator, owner and sole manufacturer of the G Link software. If the Secretary of State was to go with a different software and creator, it would be very costly, time consuming and would force down time on the processing of drivers licenses which is not an option for the Illinois Secretary of State.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$148,485.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:60
Contract Begin Date:03/09/2018
Contract End Date:03/09/2023
Renewal Terms:5 years


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:<Select Source Method>

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
GALLAGHER & ROBERTSON$148,485.000%0%

Notice Contact
Name: Jamie Booker
Street Address:501 S. 2nd Street, Room 116
Zip Code:62756
Phone: 217-782-0828
Fax Number:217-524-0785

Class Code

Class Codes:




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