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Identification

Reference Number: 22035738
Request ID:15-92317
Date First Offered04/15/2015
Title:AFIS Maintenance

Agency Reference Number:PBC92317
Agency:ISP - Illinois State Police
Purchasing Agency:ISP - Illinois State Police
Purchasing Agency SPO:Marty Lane; Richard Welch

Status: Closed

Overview

Description and Specifications:
The Illinois State Police (ISP) is giving notice of their intent to enter into a sole source contract with NEC Corporation of North America for annual maintenance on the Automated Fingerprint Identification System (AFIS).

A hearing is scheduled for:
DATE: April 30, 2015
TIME: 2:00 p.m. (Local Time)
VIDEO LOCATIONS:
James R. Thompson Center, 100 W. Randolph, Suite 9-035, Chicago, Illinois with video conference link to Room 511. Stratton Building, Springfield, Illinois 62706

A sole source contract will be awarded on that date and the hearing will be cancelled, unless an interested party submits a written request for public hearing by 5 p.m. CST on April 24, 2015.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public as to whether award by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and submit their request to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made by 5 p.m. CST on April 24, 2015, to the Notice Contact:

Diana Boshell
712 Stratton Office Building
401 South Spring
Springfield, IL 62706
E-mail: diana.boshell@illinois.gov
Phone: 217-524-7020
Fax: 217-558-1399

A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the chief procurement officer.

Contract start and end dates as indicated in this notice of hearing are estimated.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:04/15/2015
Notice Expiration Date:05/20/2015
Sole Source Only Justification:The AFIS hardware and software were purchased from NEC Corporation of America as an identification solution. Due to the proprietary matching hardware components and the proprietary matching algorithms and workflow software, NEC is the only vendor that can provide the required maintenance.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$775,427.26 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2015
Contract End Date:06/30/2016
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
NEC Solutions, Inc.$775,427.280%0%

Notice Contact
Name: Diana Boshell
Street Address:712 Stratton Office Building
401 South Spring
City:Springfield
State:IL
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-1399
EMail Address:diana.boshell@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:920 45 Software Maintenance/Support
939 00 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR COMPUTERS; - ...


Attachments

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