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Identification

Reference Number: 22035287
Request ID:15-91273
Date First Offered02/17/2015
Title:FY16 Payroll Batch System Software Lic/Support

Agency Reference Number:16C02
Agency:DES - Employment Security
Purchasing Agency:DES - Employment Security
Purchasing Agency SPO:Denise Hudson

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Employment Security (IDES) is giving notice of intent to award a contract as a sole source to Infor (US), Inc. for proprietary payroll software (HCM E Series) MVS/VSAM license maintenance, upgrades and patches, 24x7 support by phone, email and web, bulletins advising of changes in tax laws and regulations at the state and federal levels, and updated tax tables for the IDES Human Resources and Payroll Batch System software. This system software keeps taxes and financial information current in IDES' payroll system. It allows the payroll system to update and run payroll taxes sent to the Agency and is the only means for updating the payroll system.

A hearing is scheduled for: February 18, 2015
TIME: 2:00p.m. CST
DATE: February 18,2015
LOCATION: Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706 and video conference at the Thompson Center, 100 W. Randolph Street, Suite 9-036, Chicago, Illinois 60601. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday,February 13, 2015 at 5:00 p.m. to:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
E-mail: Diana.Boshell@Illinois.gov
Phone: 217-524-7020
Fax: 217-558-2164

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, February 13, 2015 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the Purchasing Agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of Minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the Purchasing Agency's request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:02/03/2015
Notice Expiration Date:03/05/2015
Sole Source Only Justification:Accordance with Admin Rule: Item is copyrighted or patented and the item or service is not available except from the holder of the copyright or patent. This payroll system software is custom-designed for IDES. Infor (US), Inc. is the creator of the software and has proprietary rights, product is protected by copyright and/or trade secret law, and vendor is the sole authorized supplier of maintenance and support services for the supported versions of the licensed system software, and is the only vendor we can use. This system software keeps taxes and financial information current in IDES' payroll system. It allows the payroll system to update and run payroll taxes sent to the Agency and is the only means for updating the payroll system. If not maintained, the IDES Human Resources and Payroll Batch System will not contain valid and correct state and federal tax computations for: 1) The IDES employee payroll checks; and 2) IDES Agency Accounting and Reporting Payroll to the State. If the Agency is not permitted to continue its use of this custom-designed software (HCM E Series MVS/SAM), it could not process IDES' payroll. IDES continues to use the same custom-designed software, this vendor being the creator of the software and having proprietary rights, and is the only vendor we can use.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$59,353.29 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:$59,353.29 annual maintenance fee
Length of Initial Term:12
Contract Begin Date:07/01/2015
Contract End Date:06/30/2016
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Infor (US), Inc.$59,353.290%0%

Notice Contact
Name: Diana Boshell
Street Address:401 S. Spring Street
712 Stratton Office Building
City:Springfield
State:IL
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-2164
EMail Address:Diana.Boshell@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:209 12 Application Software; Mainframe Computer (Incl; Cobol)


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