Reference Number: 22035239
Request ID:N/A
Date First Offered01/12/2015
Title: THA - 13-0169 Web-Based Project Management System

Agency Reference Number: THA
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed


Description and Specifications:
The Illinois Tollway is giving notice to extend the current contract for Web-Based Project Management System with Meredian Systems, Inc. The current contract will expire on January 15, 2015 with no remaining renewal options. No additional amount is required for the extension.

This emergency extension is being requested to extend the current contract for 90 days from 1/16/15 to 4/15/15.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:01/29/2015
Emergency Justification:The existing ISTHA Contract No. 13-0169 expires on January 15, 2015 with no remaining renewal options. This emergency procurement is being requested to extend the current contract for an additional 90 days of web-based project management (WBPM) system services with Meridian Systems utilizing their Proliance software. Meridian's Proliance WBPM system has been used for the management and closeout of the Engineering Department’s active projects, primarily in the Congestion Relief Program and some also in the $12 billion Move Illinois Capital Program. The Tollway has implemented a new web-based program management system but needs to archive the Proliance records in order to meet State of Illinois records retention requirements. The Proliance archive tool is not operating correctly and the Tollway is not currently able to effectively remove it’s documents to a self-hosted server yet. By extending these services with Meridian, at no cost to the Tollway, Meridian agrees to fix the problem with the archive tool so the Tollway can be assured its records are transferred in whole without any loss of data. If the Proliance WBPM system is no longer available, the Tollway will have to contract with a third party to host its data until the archive tool is operable. The purpose of this extension is to have Meridian fix the deficiency and allow the Tollway access to their data until the tool works correctly and the data can be extracted in whole. There is no cost to the Tollway for this continued access and there is no cost at all for this extension. The Tollway is requesting a 90-day extension to allow sufficient time for the archive tool to be fixed.
Accordance with Admin Rule:Ensure integrity of state records

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$0.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Actual
Length of Initial Term:3
Contract Begin Date:01/16/2015
Contract End Date:04/15/2015
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Meridian Systems, Inc.$0.000%0%

Notice Contact
Name: Diane Titone
Street Address:2700 Ogden Avenue
City:Downers Grove
Zip Code:60515
Phone: 630-241-6800
Fax Number:630-505-9270

Class Code

Class Codes:


NIGP Commodity/Service Code:208 41 Engineering Software
209 69 Project Management


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