Reference Number: 22042981
Request ID:
Date First Offered09/25/2018
Title:Emergency Replacement of Air Vent Covers - Dixon CC

Agency Reference Number:120-075-065
Agency:CDB - Capital Development Board
Purchasing Agency:CDB - Capital Development Board
Purchasing Agency SPO:Ken Morris

Status: Closed


Description and Specifications:
The Illinois Department of Corrections operates an x-house on the grounds at the Dixon Correctional Center. This x-house is comprised over 112 cells capable of holding maximum security male offenders who are diagnosed as severely mentally ill. The Department of Corrections has notified CDB that an offender in this housing unit was able to commit suicide by looping his shoelaces through his cell’s air vent cover, thus causing strangulation. In order to prevent other offenders from causing similar acts of self-harm and to protect the safety and security of the staff, replacement air vent covers are needed. In order to properly handle this modification, an architect and engineering firm capable of designing a vent that will not negatively impact the airflow of the current HVAC system is needed. The scope of work consists of replacing the existing security air devices with anti-ligature security devices in areas accessible to offenders, evaluating the performance of the existing building air distribution systems, and providing recommendations to increase safety and comfort for all occupants.

Key Information

Notice Type:General Notice

Notice Expiration Date:01/10/2019
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and award procedures, the removal and replacement of air vent covers under the existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to protect against the threat to public health and safety and to prevent or minimize serious disruption in critical State services. O & N Engineering-Development, P.C. was selected because they they are currently working on-site, have the necessary discipline to complete the work and can respond immediately.

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$50,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:estimated

Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
O & N Engineering-Development, P.C.$50,000.000%0%

Notice Contact
Name: Gerald Burlingham
Street Address:401 S Spring St
Zip Code:62706
Phone: 217-836-0185
Fax Number:217-558-1399

Class Code

Class Codes:




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