Reference Number: 22040314
Request ID:17-104709
Date First Offered03/06/2017
Title:CMS: Fleet Efficiency Change Order

Agency Reference Number:17-104709
Agency:CMS - Central Management Services
Purchasing Agency:CMS - Central Management Services
Purchasing Agency SPO:Norm Dixon; Ellen Daley; Arthur Moore; Kylie Carter; Amy Adams; Tom Sestak

Status: Closed


Description and Specifications:
This is a Notice of Hearing for a sole source change order request to increase a contract award with Public Financial Management Group (PFM). CMS seeks to develop a more sustainable, cost and operationally efficient method to provide transportation methods for state employees and agencies to carry out their work missions. The state's aging, high mileage fleet is not cost efficient, reliable or sustainable. PFM has conducted an in-depth analysis of the state's fleet and business transportation methods and has developed a set of recommendations to achieve the state's goals. CMS seeks a continuation of PFM's services as part of implementation planning for additional consulting hours, analysis and time at rates quoted in the original contract in furtherance of the study recommendations and toward achieving CMS' efficiency goals.

The Chief Procurement Office for General Services will hold a public hearing to hear testimony and receive comments on the proposed contract as described in the attached document.

HEARING DETAILS: March 22, 2017
TIME: 2:00 PM
LOCATION: Room 510 Stratton Office Building, 401 South Spring St., Springfield, Il.

Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, March 17, 2017 at 5:00 PM to:

Diana Boshell
712 Stratton Office Building
401 South Spring Street
Springfield, Il 62706
phone: 217-670-9646
fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by March 17, 2017 at 5:00 PM to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:General Notice

Notice Expiration Date:09/29/2017
Public Financial Management Group is currently under contract with CMS for financial and fleet consulting services and is experienced in dealing with the financial markets, a necessary component to the development of a solicitation to request proposals from vendors for a public/private partnership to lease vehicles and associated services in a manner that is in the state’s best economic interests. The vendor would also be required to conduct additional analysis on the best way to manage and utilize fleet maintenance and repair staff for operational efficiency. Both of these initiatives are within the scope of the current contract but will require additional work hours to complete.

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$200,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:estimated

Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Public Financial Management Inc.$200,000.003%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 South Spring Street
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:055 02 Air Bags; Automotive


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