Reference Number: 22042541
Request ID:
Date First Offered05/17/2018
Title:Shapiro Development Center Masonry/Roof Repairs

Agency Reference Number:321-100-125
Agency:CDB - Capital Development Board
Purchasing Agency:CDB - Capital Development Board
Purchasing Agency SPO:Ken Morris

Status: Closed


Description and Specifications:
This provides notice of an emergency procurement undertaken by the Capital Development Board for masonry and roof repairs at the Shapiro Development Center Administration Building located in Kankakee County, Il.

Key Information

Notice Type:General Notice

Notice Expiration Date:01/10/2019
The Administration Building at the Shapiro Developmental Center is a 140-year-old structure that is used daily for all administrative functions to operate the facility. The main entrance/exit to the building includes a 3 piece masonry arch over the doorway. The bottom of the stone on the north side of the arch has spalled off approx. 1/3 of its thickness. Since breaking off, the entrance door and pedestrians have been protected with a lumber shelter. Directly above the arch is a flat roof that has an un-ballasted EPDM roofing system which is in poor condition and is allowing storm water to enter the masonry then move down to the rack in the arch potentially contributing to spall during freeze/thaw conditions. In addition, a piece of concrete used to patch stone masonry on or around the clock tower has dislodged from the ledge and fell below narrowly missing a parked car. This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and award procedures, repairs at the Shapiro Developmental Center under the existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to protect against the threat to public health and safety and to protect against further damage to the building. Carlile Architects LLC was chosen because they are located in Kankakee and have specific expertise in Historic Preservation and Façade Inspections/Rehabilitation.

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$50,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:This is an estimated costs for Services provided under this procurement and should not exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization from the Capital Development Board in consultation with the Chief Procurement Office. The scope of work provides for the design to remove and replace the stone arch at the east side entrance door, repair or replace the roof above the arch, necessary tuck-pointing of stone masonry at the wall above the arch, and determining necessary masonry patch repairs along the clock tower. The scope also includes a façade inspection of the entire structure along with a report of the conditions and recommendations for repair. Design services for the repairs may be required as directed by CDB. Coordination with the Illinois Historic Preservation Division of IDNR is also required.

Number of Responding Bidders:3
Number of Unsuccessful Bidders:2
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Farnsworth Group, Inc.
Primera Engineers, Ltd.
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Carlile Architects, LLC$50,000.000%0%

Notice Contact
Name: Gerald Burlingham
Street Address:401 So. Spring St.
Wm Stratton Bldg, Rm 318
Zip Code:62706
Phone: 217-836-0185
Fax Number:217-558-1399

Class Code

Class Codes:




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