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Identification

Reference Number: 22042591
Request ID:18-109924
Date First Offered06/26/2018
Title:Heating, A/C and Refrigeration Repair and Maintenance Services for Ludeman

Agency Reference Number:59X9519021
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Jenny Shourd; Monique N Wantland

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to AMC Mechanical, Inc. to provide repair and maintenance services to the heating, air conditioning, refrigeration and sheet metal equipment at the Elisabeth Ludeman Center located at 114 N. Orchard Drive, Park Forest, Illinois.

The initial term of this contract shall not exceed $216,562.50 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Published:07/24/2018
Notice Expiration Date:08/07/2018

Professional & Artistic:No
Small Business Set-Aside:Yes

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$376,385.63 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total amount of award includes the following:

Services during normal business hours Monday - Friday 7:00am - 3:30pm - 400 estimated annual hours x $120.00 per hour = $48,000.00.

Services outside of normal business hours after 3:30pm Monday - Friday - 30 estimated annual hours x $180.00 per hour = $5,400.00.

Services during weekends and holidays - 20 estimated annual hours x $240.00 per hour = $4,800.00.

Estimated cost of part, supplies, and/or materials required annually - $16,000.00.

Cost for recapture and reuse of refrigerant - 50 lbs. estimated annually x $1.00 per lb. = $50.00.

Estimated annual total = $74,250.00.

Initial three (3) year term of contract $74,250.00 x 3 years = $222,750.00 (prorated to 35 months = $216,562.50). Option of two (2) 1-year renewal terms with 5% increase each year: Renewal 1 - $74,250 + 5% ($3,712.50) = $77,962.50. Renewal 2 - $77,962.50 + 5% ($3,898.13) = $81,860.63. Total for both renewals = $159,823.13.

Total estimated contract award = $376,385.63.
Length of Initial Term:35
Contract Begin Date:08/08/2018
Contract End Date:06/30/2021
Renewal Terms:2

Bidder(s)


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
The Stone Group
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
AMC Mechanical, Inc.$376,385.630%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
City:Springfield
State:IL
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044
EMail Address:Samantha.Morgan@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:910 36 Heating; Air Conditioning; and Ventilation Maintenance and R...
914 50 Heating; Ventilating and Air Conditioning (HVAC)
928 00 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR AUTOMOBILES; -...
928 30 Cooling; Heating; and Ventilating System (A/C System; Hoses;...
936 67 Refrigeration Equipment Maintenance and Repair


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