Reference Number: 22042172
Request ID:18-108856
Date First Offered03/20/2018
Title:Air Conditioning Repair and Maintenance Services for Elgin MHC

Agency Reference Number:66B5910426
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp; Monique N Wantland

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to The Stone Group to provide repair and maintenance services to the air conditioning systems at the Elgin Mental Health Center located at 750 S. State St, Elgin, Illinois.

The initial term of this contract shall not exceed $283,500.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:05/07/2018

Professional & Artistic:No
Small Business Set-Aside:Yes

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$486,911.25 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Total amount of award includes:

Repair and maintenance services during normal business hours (Monday - Friday 8:00am - 4:00pm) - 300 estimated hours x $145.00 per hour = $43,500.00.

Repair and maintenance services outside normal business hours (after 4:00pm Monday - Friday) and on Saturdays - 150 estimated annual hours x $205.00 per hour = $30,750.00.

Repair and maintenance services on Sundays and holidays - 50 estimated annual hours x $225.00 per hour = $11,250.00.

Annual estimated cost of parts, supplies, and/or materials required to perform repair and maintenance services = $9,000.00.

Estimated annual grand total = $94,500.00.

Initial 3 year term - 3 years x $94,500.00 per year = $283,500.00.

Renewal options - add 5% each year. 1st renewal option $94,500.00 + 5% ($4,725.00) = $99,225.00. 2nd renewal option $99,225.00 + 5% (44,961.25) = $104,186.25.

Estimated total amount of contract award = $486,911.25.
Length of Initial Term:36
Contract Begin Date:07/01/2018
Contract End Date:06/30/2021
Renewal Terms:2


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
The Stone Group$486,911.250%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:910 36 Heating; Air Conditioning; and Ventilation Maintenance and R...
914 50 Heating; Ventilating and Air Conditioning (HVAC)


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