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Identification

Reference Number: 22042668
Request ID:
Date First Offered06/18/2018
Title:Sole Source - On-Site Xerox Preventative Maintenance

Agency Reference Number:19IT023015
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Lisa Brockway; Matthew Brown; Jamie Booker

Status: Closed

Overview

Description and Specifications:
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Xerox for the following: On-Site preventative maintenance for the Nuvera 288 printer located at Dirksen Pkwy.
A hearing is scheduled for 9:00 a.m. on July 2, 2018 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Wednesday, June 27, 2018 at 2:00 p.m. CST.

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Wednesday, June 27, 2018 at 2:00 p.m. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Notice of Hearing

Published:06/18/2018
Notice Expiration Date:06/29/2018
Sole Source Only Justification:The printer was purchased thru an IFB with ILSOS. Since the Xerox printer was purchased, it is necessary to continue maintenance with Xerox technicians. If non-certified Xerox technicians were to perform work on the printers, any support would be void from Xerox.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$72,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2018
Contract End Date:06/30/2019
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
n/a
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Xerox Corporation$72,000.000%0%

Notice Contact
Name: Lisa Brockway
Street Address:501 S 2nd Street
Room #116
City:Springfield
State:IL
Zip Code:62756
Phone: 217-785-5169
Fax Number:217-524-0785
EMail Address:LBrockway@ilsos.net

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:939 37 Electronic Equipment Maintenance and Repair
939 60 Office Machines and Mechanical Aids; Small; Maintenance and ...


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