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Identification

Reference Number: 22040933
Request ID:17-106361
Date First Offered06/27/2017
Title:DNR DIRECT Automated License, Permits & Reservations System

Agency Reference Number:17-106361
Agency:DNR - Natural Resources
Purchasing Agency:DNR - Natural Resources
Purchasing Agency SPO:JOHN DEMIEN

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Natural Resources (DNR) is giving notice of intent to enter into a sole economically feasible source contract with: Athlaction Holdings, LLC (DBA Active Network, LLC) to provide services required for DNR DIRECT. Athlaction Holdings, LLC (DBA Active Network, LLC) is the current vendor.

A hearing is scheduled for 2:00 p.m. on July 12, 2017, at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, July 7, 2017 at 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
E-mail: Dianne.Richman@Illinois.gov
Phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, July 7, 2017 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Notice of Hearing

Published:06/28/2017
Notice Expiration Date:06/21/2018
Sole Source Only Justification:The Department of Natural Resources, DNR, manages wildlife, state park, and cultural resources. Included in this mission the Department sells permits, licenses, reservations and tickets related to hunting, fishing, camping, and museum attendance.

The Department of Natural Resources implemented and outsourced an automated license and permits system (DNR DIRECT) in 2006. The system is a fully-integrated network of Point of Sale (POS), telephone (TSS), and web-based sales (WSS) of selected outdoor recreation and commercial privileges. DNR DIRECT provides customers with a convenient way to purchase privileges and the DNR with an effective method to enforce licensing regulations and to collect and manage fees associated with these privileges. The current version of DNR DIRECT sells annually more than 100 types of privileges with current sales of approximately 2.0 million privileges; sells annually approximately 34,000 camping reservations and approximately 150,000 vehicle renewals; processes annually approximately 200,000 harvest reports; and sells annually approximately 30,000 museum entrance tickets.

The sole economically feasible source contract will allow for continued service of the DNR DIRECT system providing hunting and fishing privilege sales, renewal of watercraft and snowmobile, camping reservations, and Illinois State Museum entrance tickets sales.

The existing contract expires 9/30/2017. The Department of Innovation and Technology is finalizing procurement of a statewide licensing system to eventually replace DNR DIRECT, however, the DNR need as part of that project will not be fulfilled before termination of the current sole economically feasible source contract.

The impact of a break in services would be the loss of substantial revenues generated, estimated $100 million annually. The Agency would lose the U.S. Wildlife and Fish dollars that support hunting and fishing component of the program. The integrity of State records will be sacrificed, as the Vendor maintains the customer data.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$5,500,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:18
Contract Begin Date:10/01/2017
Contract End Date:03/31/2019
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Athlaction Holdings, LLC DBA Active Network, LLC$5,500,000.000%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 S. Spring Street
City:Springfield
State:IL
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399
EMail Address:Dianne.Richman@Illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:945 00 FISHING; HUNTING; TRAPPING; GAME PROPAGATION; - All
958 00 MANAGEMENT SERVICES - All


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