Reference Number: 22042208
Request ID:18-108941
Date First Offered04/09/2018
Title:Boiler Repair and Maintenance Services for Elgin Mental Health Center

Agency Reference Number:66B5910489
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp; Monique N Wantland

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to The Stone Group to provide repair and maintenance services to the boiler systems at the Elgin Mental Health Center located at 750 S. State Street, Elgin, Illinois.

The initial term of this contract shall not exceed $234,750.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:05/22/2018

Professional & Artistic:No
Small Business Set-Aside:Yes

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$408,065.93 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total amount of award includes the following:

Repair and maintenance services during normal business hours Monday - Friday 8:00am - 4:00pm - 200 annual estimated hours x $175.00 per hour = $35,000.00.

Repair and maintenance services outside normal business hours Monday - Friday after 4:00pm and on Saturdays - 100 annual estimated hours x $255.00 per hour = $25,500.00.

Repair and maintenance services on Sundays and holidays - 50 annual estimated hours x $295.00 per hour = $14,750.00.

Annual estimated cost of parts, supplies, and/or materials required to perform repair and maintenance services = $3,000.00.

Estimated annual total = $78,250.00.

Initial three (3) year term = $78,250.00 x 3 years = $234,750.00.

Renewal terms - First renewal year $78,250.00 + 7% (5,477.50) = $83,727.50. Second renewal year $83,727.50 + 7% ($5,860.93) = $89,588.43. Total for both renewals = $173,315.93.

Grand total contract award = $408,065.93
Length of Initial Term:36
Contract Begin Date:07/01/2018
Contract End Date:06/30/2021
Renewal Terms:2


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
The Stone Group$408,065.930%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:910 36 Heating; Air Conditioning; and Ventilation Maintenance and R...
914 50 Heating; Ventilating and Air Conditioning (HVAC)
928 30 Cooling; Heating; and Ventilating System (A/C System; Hoses;...
941 25 Boiler Maintenance and Repair; Steam (Including Testing Serv...


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