Reference Number: 22042204
Request ID:18-110735
Date First Offered03/20/2018
Title:ALPLM - Bradford Systems Shelving

Agency Reference Number:18-110735
Agency:ALPM - Abraham Lincoln Presidential Museum
Purchasing Agency:ALPM - Abraham Lincoln Presidential Museum
Purchasing Agency SPO:Andrew Hennig

Status: Closed


Description and Specifications:
The Abraham Lincoln Presidential Library and Museum (ALPLM)is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Bradford Systems. The current control systems and mechanical parts for the movable shelving will no longer be services or supported by Spacesaver. Bradford Systems is the regional representative for Spacesaver and can install the electronic upgrades for ALPLM's electronic moveable shelving. The alternative to these upgrades is to replace the existing system. That action would be cost prohibitive and require removing the collection to safe storage off site, the rails in the floor would probably not have the correct spacing and would require removing portions fo the concrete floor throughout the Library (there are over 6 miles of shelving, 20,00 square feet alone in the basement of the Library.

A hearing is scheduled for 2:00p.m. CT on April 4th at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for public hearing by an interested party or written comments shall be made by Friday March 30th, 2018, at 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, March 30, 2018, at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start date of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:04/20/2018
Sole Source Only Justification:Bradford Systems is the regional representative for Spacesaver. An alternative supplier would require a full change out of the shelving system. That action would be cost prohibitive and require removing the collection to safe storage offsite, the rails in the floor would probably not have the correct spacing and would require removing portions of the concrete floor throughout the Library. Because the shelving system was built in place during the facility's construction, our engineers are uncertain that we could even get the old shelving out and new shelving into the stacks without cutting floor access on the first floor to get into the basement.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$492,500.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:3
Contract Begin Date:04/04/2018
Contract End Date:06/30/2018
Renewal Terms:N/A


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Bradford Systems
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Bradford Systems$492,500.000%0%

Notice Contact
Name: Bradford Systems
Street Address:430 Country Club Drive
Zip Code:60106
Phone: 872-225-3360
Fax Number:630-350-3454

Class Code

Class Codes:


NIGP Commodity/Service Code:425 81 Shelving; Mobile; Track or Trackless Type


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