Reference Number: 22040693
Request ID:17-105701
Date First Offered04/24/2017
Title:Automated Weather Observation System Ceilometer Upgrades

Agency Reference Number:17-105701
Agency:DOT - Transportation
Purchasing Agency:DOT - Transportation
Purchasing Agency SPO:Victoria Santiago; Colleen Caton; Bridget McHatton; Sherri Friend

Status: Closed


Description and Specifications:
The Illinois Department of Transportation (IDOT) is giving notice of intent to award a contract as a sole source to DBT Transportation Services, LLC. This is for Automated Weather Observation System Ceilometer Upgrade. DBT Transportation Services, LLC is currently the only vendor certified to perform these services.

A hearing is scheduled for 2:00 p.m. on Wednesday, June 7, 2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, June 2, 2017 at 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, June 2, 2017 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start date of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:07/05/2017
Sole Source Only Justification:Recently, upgrades were performed at 13 airports through the State of Illinois sole source contract 13-DOA-11 (phase 1), State of Illinois sole source contract 15-DOA-724 (phase 2), and at 16 airports through the State of Illinois sole source contract 1581300901 (phase 3).

Aeronautics proposes replacing these ceilometers at the 11 airports remaining.

The current usage of Vaisala (FAA certified system) AWOS III P/T on all our state airport weather systems requires Vaisala parts for this upgrade (FAA system certification issues) and to use DBT certified maintenance technicians (per the list that is kept by the FAA System Management Office SMO). This means those technicians listed are the only source allowed to work on the system (required for FAA certification).
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$288,805.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
DBT Transportation Services LLC$288,805.000%0%

Notice Contact
Name: Dianne Richman
Street Address:401 S. Spring Street
Zip Code:62706
Phone: 217-524-3938
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:907 28 Communications Systems; TV; Microwave; Telephone; Computer
907 75 Site Assessment and Site Field Observation
907 83 Testing Services
961 45 Inspection and Certification Services
961 56 Program/Project Development and Management Services
961 82 Transportation Services (Not Otherwise Classified)
961 88 Weather Forecasting Services


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