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Identification

Reference Number: 22040773
Request ID:17-105706
Date First Offered07/01/2017
Title:Kofax Software Maintenance for DHS - FY18

Agency Reference Number:17-105706
Agency:DoIT - Innovation and Technology Department of
Purchasing Agency:DoIT - Innovation and Technology Department of
Purchasing Agency SPO:Kylie Carter

Status: Closed

Overview

Description and Specifications:
The Department of CMS is giving notice of intent to award a contract as a Sole Source to: KeyMark Inc. CMS is seeking approval to enter into a sole source contract for 12 months. Existing contract for this service expires on 06/30/17 and there are no renewals remaining. This is a new sole source procurement to replace the expiring contract.

This is to purchase Kofax software maintenance which entitles DHS to continued uninterrupted use of the product, software upgrades and patches, and 11x5 technical support via phone and web.

A hearing is scheduled for 10:00 a.m. on 06/29/2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, June 23, 2017 by 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
E-mail: Dianne.Richman@illinois.gov
Phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 06/23/2017 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:06/15/2017
Notice Expiration Date:06/29/2017
Sole Source Only Justification:It is Kofax policy to only provide maintenance renewal information to the reseller of record. We hope to avoid introducing other organizations who may have little or no knowledge of our customer’s system.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$107,074.80 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
KeyMark$107,074.800%0%

Notice Contact
Name: Craig Holloway
Street Address:100 W. Randolph
City:Chicago
State:IL
Zip Code:60601
Phone: 312-814-4603
Fax Number:312-814-6664
EMail Address:craig.holloway@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:208 00 COMPUTER SOFTWARE FOR MICROCOMPUTERS - All


Attachments

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