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Identification

Reference Number: 22040792
Request ID:
Date First Offered05/05/2017
Title:Emergency Roof Repairs, Alton Mental Health Center

Agency Reference Number:321-010-098
Agency:CDB - Capital Development Board
Purchasing Agency:CDB - Capital Development Board
Purchasing Agency SPO:Ken Morris

Status: Closed

Overview

Description and Specifications:
The Alton Mental Health Center has experienced major leaks in the Pine Cottage and Mechanical Building as a result of failed roofing systems. Several attempts at short term repairs have been made, including patching and the use of a tarp to keep rain water from entering the building, but recent rains have cause the roof to further deteriorate to the point where short term repairs are no longer an option. The Pine Cottage houses patient records from multiple mental health centers and the Mechanical Building houses the fire alarm system, security equipment and other controls for the entire facility. Emergency Purchases are necessary to allow roof replacement work to begin as soon as possible in order to protect against further loss or damage to the buildings, including the equipment/system controls within, and to insure the integrity of State records.

Key Information

Notice Type:Emergency Procurement

Published:05/09/2017
Notice Expiration Date:08/16/2017
Emergency Justification:The Alton Mental Health Center has experienced major leaks in the Pine Cottage and Mechanical Building as a result of failed roofing systems. Several attempts at short term repairs have been made, including patching and the use of a tarp to keep rain water from entering the building, but recent rains have cause the roof to further deteriorate to the point where short term repairs are no longer an option. The Pine Cottage houses patient records from multiple mental health centers and the Mechanical Building houses the fire alarm system, security equipment and other controls for the entire facility. Emergency Purchases are necessary to allow roof replacement work to begin as soon as possible in order to protect against further loss or damage to the buildings, including the equipment/system controls within, and to insure the integrity of State records.
Accordance with Admin Rule:Danger to public health/safety, Ensure integrity of state records, Protect against further damage to state property

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$885,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The A/E firm of David A. Loyet & Associates, Inc. have been selected to provide A/E services for this emergency procurement at an estimated cost of $100,000.00. Joiner Sheet Metal and Roofing has been selected to provide construction services at an estimated cost of $785,000.00. The scope of work provides for replacing approximately 65,000 square foot of roofing and all attendant accessories on the Mechanical Building (BD024) and Pine Cottage (BD009). The scope also provides for structural repairs to roof substructures and masonry as needed. The A/E will work with the Contractor to begin work immediately on Pine. While the Contractor is re-roofing Pine, the A/E is to evaluate the Mechanical Building and design a suitable shingle roof replacement including a method of ventilation for those shingle areas that have inadequate ventilation. The A/E will evaluate the structural integrity and suitability for the roofing operation. The A/E will coordinate with the Contractor to provide assistance and expertise between the two parties during all phases of the work.
Length of Initial Term:3
Contract Begin Date:05/05/2017
Contract End Date:08/02/2017
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:6
Number of Unsuccessful Bidders:4
Total Number Awarded:2

Listing of All Bidders/Offerors Considered But Not Selected:
D.E. Martin Roofing Co., Inc.
Geissler Roofing Co., Inc.
W. James Taylor, Inc.
Lakeside Roofing Co.
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Joiner Sheet Metal and Roofing , Inc.$785,000.000%0%
David A. Loyet & Associates, Inc.$100,000.000%0%

Notice Contact
Name: Gerald Burlingham
Street Address:401 So. Spring St.
Rm 318
City:Springfield
State:IL
Zip Code:62706
Phone: 217-836-0185
Fax Number:217-558-1399
EMail Address:gerald.burlingham@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:770 00 ROOFING MATERIALS AND SUPPLIES - All
906 00 ARCHITECTURAL SERVICES; PROFESSIONAL - All


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