Reference Number: 22040827
Request ID:17-103068
Date First Offered05/16/2017
Title:Security System Repair and Maintenance Services at Elgin Mental Health Center

Agency Reference Number:66B5911648
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Unified Telecom, Inc. d/b/a CCSi Communications to provide repair and maintenance services to the security system at the Elgin Mental Health Center located at 750 South State Street, Elgin, Illinois.

The initial term of this contract shall not exceed $69,765.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:06/24/2017

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$116,275.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total amount of award includes the following:

Repair and maintenance services during normal business hours - 25 estimated annual hours x $135.00 per hour = $3,375.00.

Repair and maintenance services outside normal business hours - 16 estimated annual hours x $205.00 per hour = $3,280.00.

Repair and maintenance services on Sundays and holidays - 16 estimated annual hours x $250.00 per hour = $4,000.00.

Monthly preventative maintenance services - $700 per month x 12 months = $8,400.00.

Semi-annual inspection of system - $600 per inspection x 2 = $1,200.00.

Estimated cost of supplies/material used annually to perform services = $3,000.00.

Estimated annual grand total = $23,255.00.

Initial term of 3 years x $23,255.00 per year = $69,765.00. Option of two 1-year renewals of $23,255.00 each year = $46,510.00.

Total contract award = $116,275.00.
Length of Initial Term:36
Contract Begin Date:07/01/2017
Contract End Date:06/30/2020
Renewal Terms:2


Number of Responding Bidders:3
Number of Unsuccessful Bidders:2
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Pace Systems
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Unified Telecom, Inc. d/b/a CCSi Communications$116,275.000%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:920 37 Networking Services (Including Installation; Security; and M...
936 73 Security and Access Systems Maintenance and Repair


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