NoticeHelp
Help

Identification

Reference Number: 22041849
Request ID:
Date First Offered01/08/2018
Title:Sole Source - Upgrade to Olympus II Sorters

Agency Reference Number:18VS016003
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Lisa Brockway; Bob Partridge; Lindsey Doyle; Matthew Brown

Status: Closed

Overview

Description and Specifications:
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Pitney Bowes for the following: Upgrade to PCs, Cameras, printers and site servers associated with the Olympus II Mail Sorters. Only Pitney Bowes is authorized to do maintenance and updates for this proprietary product and as such, cannot be provided by another source.

A hearing is scheduled for 2:00 p.m. on January 22, 2018 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Friday, January 19, 2018 at 2:00 p.m. CST.

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, January 19, 2018 at 2:00 p.m. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Notice of Hearing

Published:01/08/2018
Notice Expiration Date:01/23/2018
Sole Source Only Justification:The mail sorting machines and scanners process approx. 25 million outgoing and 3.5 million incoming pieces of mail annually for various departments within SOS. Equip associated with these machines are at their end of life cycle. After December 2017, replacement parts are no longer available. This upgrade will ensure the mail machines to continue to operate in accordance with our requirements.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$190,243.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:1
Contract Begin Date:01/22/2018
Contract End Date:06/30/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
n/a
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Pitney Bowes$190,243.000%0%

Notice Contact
Name: Lisa Brockway
Street Address:501 S 2nd Street
Room #116
City:Springfield
State:IL
Zip Code:62756
Phone: 217-785-5169
Fax Number:217-524-0785
EMail Address:LBrockway@ilsos.net

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:939 00 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR COMPUTERS; - ...
939 52 Mailing Machines and Equipment Maintenance and Repair


Attachments

To download file(s), click on filename(s) located below. Not all Notices will have files to download.

File Attachments: