Reference Number: 22040836
Request ID:17-000000105850
Date First Offered05/16/2017
Title:THA - 17-0099 Building Automation Services

Agency Reference Number:THA - 17-000000105850
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed


Description and Specifications:
The Illinois Tollway is giving notice of intent to award sole source contract for 17-0099 Building Automation Services to Precision Control Systems of Chicago, Inc.

This contract provides a source for the continued maintenance and repair services of the Tollway's building automation system. The building automation system enables the Building Maintenance Department to monitor, troubleshoot, and facilitate emergency repairs to the heating, ventilation, and air conditioning (“HVAC”) systems which are located at the Central Administration building, plazas, radio communication sites, and roadway maintenance buildings located through the Tollway system. By controlling these HVAC systems, the Tollway reduces operational costs and overtime call-outs because the network can be accessed from any computer or laptop used by authorized Tollway personnel.

A hearing is scheduled for 2:00 p.m. on Wednesday, August 2, 2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact.

Request for a public hearing by an interested party or written comments shall be made by Friday, July 28, 2017 at 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-370-9646
Fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by Friday, July 28, 2017 at 5:00 p.m to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code.

Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:08/17/2017
Sole Source Only Justification:Having a two-year term would allow the Tollway to have continued maintenance and repair services with the same sole source vendor. The pricing for the two years represents an overall discount of approximately 3.5% as the second year is not adjusted for inflation or projected labor cost increases. The consequences of going with another vendor would require starting over with the programming and installation of new building automation systems, and costs would be extreme and counter-productive.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$216,320.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:24
Contract Begin Date:09/01/2017
Contract End Date:08/31/2019
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 S. Spring Street
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:910 17 Energy Computerized Control System (HVAC; Lighting; Utilitie...


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