Reference Number: 22040853
Request ID:Illinois Dept. of Children and Family Services
Date First Offered05/18/2017
Title:Xerox High Speed Color Printer

Agency Reference Number:17-105976
Agency:CFS - Children and Family Services
Purchasing Agency:CFS - Children and Family Services
Purchasing Agency SPO:Sharon Clanton

Status: Closed


Description and Specifications:
The Department of Children & Family Services is requesting a sole economical feasible source with Xerox for High Speed Color Printer to assist their Print Shop requirements with high volume printing.

HEARING DETAILS: June 14, 2017
TIME: 2:00 PM
LOCATION: Room 511 Stratton Office Building, 401 South Spring St., Springfield, Il. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, June 9, 2017 at 5:00 PM to:

Dianne Richman
712 Stratton Office Building
401 South Spring Street
Springfield, Il 62706
phone: 217-670-9646
fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by June 9, 2017 at 5:00 PM to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Cancellation Notice

Notice Expiration Date:06/19/2017
Sole Source Only Justification:This sole source seeks approval for upgrade equipment and new contract:
The following 3 items are needed to be meet for department production:

1. Output Speed: Our current printers print at a speed of 180 pages per minute and this speed allows us to keep up with demands of the agency. We currently produce approximately 45000 to 60,000 impressions full color per month. It is imperative that the new equipment be able to print on cut sheet paper at a rated speed of no less than 100 pages per minute in full color(in duplex mode). Research of other equipment manufacturers (Canon, OCE, Lexmark, Ricoh, and IBM), showed there are no cut sheet printers on the market that can print at 100 pages per minute (in duplex mode) except Xerox.

2. In line thermal adhesive tape binding. This is a feature we use frequently. It allows us to bind documents in-line, which allows our operations people to perform other functions instead of manually binding every booklet individually. We estimate that approximately 20 % of our jobs utilize this feature. Xerox is the only vendor that offers in-line thermal adhesive tape binding.

3. Compatibility: Given the features above, any color unit installed would have to be compatible with the digital presses. Having the ability to scan a job in from one station and being able to send that job to any printer, including the color unit without any other separate instruction and using the same operating software makes the whole print shop more efficient and streamlined. The Xerox DocuSP operating software works on 30 different Xerox print engines and allows us to print to any Xerox device using the same setup and format. The Department of Children and Family Services (State of Illinois) own the Xerox Scanner, Makeready, Output manager and the associated DocuSP software which works with any Xerox print engine to format, interpose, improve and direct any print job to any printer.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Equipment

Total Amount of Award:$487,897.20 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Contract value is estimated,
Length of Initial Term:60
Contract Begin Date:10/01/2017
Contract End Date:09/30/2022
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %

Notice Contact
Name: Labeaux Schiek
Street Address:406 E. Monroe
Zip Code:62701
Phone: 2175577880
Fax Number:2175577880

Class Code

Class Codes:


NIGP Commodity/Service Code:600 46 Copy Machines; Digital
600 47 Copy Machine Add-On Accessories


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