|Notice Type:||Sole Economically Feasible Source|
|Notice Stage: |
|Hearing Cancellation Notice|
|Notice Expiration Date:||06/19/2017|
|Sole Source Only Justification:||This sole source seeks approval for upgrade equipment and new contract:|
The following 3 items are needed to be meet for department production:
1. Output Speed: Our current printers print at a speed of 180 pages per minute and this speed allows us to keep up with demands of the agency. We currently produce approximately 45000 to 60,000 impressions full color per month. It is imperative that the new equipment be able to print on cut sheet paper at a rated speed of no less than 100 pages per minute in full color(in duplex mode). Research of other equipment manufacturers (Canon, OCE, Lexmark, Ricoh, and IBM), showed there are no cut sheet printers on the market that can print at 100 pages per minute (in duplex mode) except Xerox.
2. In line thermal adhesive tape binding. This is a feature we use frequently. It allows us to bind documents in-line, which allows our operations people to perform other functions instead of manually binding every booklet individually. We estimate that approximately 20 % of our jobs utilize this feature. Xerox is the only vendor that offers in-line thermal adhesive tape binding.
3. Compatibility: Given the features above, any color unit installed would have to be compatible with the digital presses. Having the ability to scan a job in from one station and being able to send that job to any printer, including the color unit without any other separate instruction and using the same operating software makes the whole print shop more efficient and streamlined. The Xerox DocuSP operating software works on 30 different Xerox print engines and allows us to print to any Xerox device using the same setup and format. The Department of Children and Family Services (State of Illinois) own the Xerox Scanner, Makeready, Output manager and the associated DocuSP software which works with any Xerox print engine to format, interpose, improve and direct any print job to any printer.
|Accordance with Admin Rule:||< Compatibility of equipment, accessory, parts, or service is paramount consideration|
|Professional & Artistic:||No|
|Small Business Set-Aside:||No|
|Does this solicitation contain a BEP or DBE requirement?:||No|
|Does this solicitation contain a Veteran requirement?:||No|
|Total Amount of Award:||$487,897.20 (Total Dollar Value Only/Includes Any Renewal Options)|
|Estimated/Actual Value Description:||Contract value is estimated, |
|Length of Initial Term:||60|
|Contract Begin Date:||10/01/2017 |
|Contract End Date:||09/30/2022 |
|Renewal Terms:||0 |