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Identification

Reference Number: 22041621
Request ID:
Date First Offered10/16/2017
Title:Emergency Roofing Repairs, Logan Correctional Center

Agency Reference Number:120-135-062
Agency:CDB - Capital Development Board
Purchasing Agency:CDB - Capital Development Board
Purchasing Agency SPO:Ken Morris

Status: Closed

Overview

Description and Specifications:
The Logan Correctional Center is experiencing multiple water leaks in the Maintenance Building as a result of a failed roofing system. In March, 2015 Anderson-Bloom + Associates, Inc., was selected thru regular QBS processes and awarded a contract to design the roof replacement. However, in July,2015 this project was placed on hold due to the State budget impasse. Recently, the leaks have worsened and facility personnel are concerned about further damage to the equipment housed in the building such as maintenance tools, stored records, equipment manuals and blueprints. The building also houses the HVAC main frame computer that controls 7 buildings. There are offices and shops which are occupied by a staff of 14 and approximately 50 offenders providing various services in the building. Poor roofing conditions must be repaired immediately to avoid further structural damage as well as damage to furnishings inside the building. In addition, the continuance of water leaks inside the building raises concerns over the health and safety of personnel and inmates. An emergency purchase is necessary to provide repair work before winter and to ensure uninterrupted operations at the facility. On November 13, 2017, Designed Roofing Systems, Inc., was determined to be the lowest responsible bidder. Additional information is attached.

Key Information

Notice Type:Emergency Procurement

Published:11/14/2017
Notice Expiration Date:08/02/2018
Emergency Justification:The Logan Correctional Center is experiencing multiple water leaks in the Maintenance Building as a result of a failed roofing system. In March, 2015 Anderson-Bloom + Associates, Inc., was selected thru regular QBS processes and awarded a contract to design the roof replacement. However, in July,2015 this project was placed on hold due to the State budget impasse. Recently, the leaks have worsened and facility personnel are concerned about further damage to the equipment housed in the building such as maintenance tools, stored records, equipment manuals and blueprints. The building also houses the HVAC main frame computer that controls 7 buildings. There are offices and shops which are occupied by a staff of 14 and approximately 50 offenders providing various services in the building. Poor roofing conditions must be repaired immediately to avoid further structural damage as well as damage to furnishings inside the building. In addition, the continuance of water leaks inside the building raises concerns over the health and safety of personnel and inmates. An emergency purchase is necessary to provide repair work before winter and to ensure uninterrupted operations at the facility.
Accordance with Admin Rule:Danger to public health/safety, Ensure integrity of state records, Protect against further damage to state property

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$260,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The scope of services provides for labor and material to replace approximately 1700 square feet of existing ballasted single—ply roofing utilizing an expedited design as specified by the architect/engineer of record and as approved by CDB. The work also includes new high R-value rigid insulation, partial deck replacement, wood blocking, reflective white membrane, flashings and accessories.
Length of Initial Term:3
Contract Begin Date:11/13/2017
Contract End Date:02/10/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:5
Number of Unsuccessful Bidders:4
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Henson Robinson
Kreiling Roofing
Western Speciality
ACR Advanced Commercial Roofing
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Designed Roofing Systems, Inc.$260,000.000%0%

Notice Contact
Name: Gerald Burlingham
Street Address:401 So. Spring St.
Rm 318
City:Springfield
State:IL
Zip Code:62706
Phone: 217-836-0185
Fax Number:217-558-1399
EMail Address:gerald.burlingham@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:770 00 ROOFING MATERIALS AND SUPPLIES - All


Attachments

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