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Identification

Reference Number: 22041435
Request ID:18-106375
Date First Offered11/17/2017
Title:FY18-FY20 Gentax

Agency Reference Number:REV18M7500
Agency:REV - Revenue
Purchasing Agency:REV - Revenue
Purchasing Agency SPO:JOHN DEMIEN; Andrew Hennig

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Revenue is giving notice of intent to award a Sole Source contract to Fast Enterprises LLC (FAST) for a license to utilize Fast's GenTax software, including access to service packs, maintenance and enhancements, version upgrades, revised documentation and repair of defects to GenTax core code. Fast has not licensed any other unaffiliated entity or individual to provide such maintenance and support related to the GenTax software.
Gentax is the core business system for IDOR. This contract will allow for the continued updating of the software with maintenance and fixes. Additionally, it provides for assistance from FAST, the supplier, to apply the patches and version upgrades. FAST's methodology is unique in that upgrades and additional tax types which require some level of data conversion into the system cannot be done by resources other than FAST employees, therefore some services are required for additional taxes or functions that would be well served by being in the integrated system. There are numerous opportunities for consolidating tax administration functions both in local government and other state agencies. IDOR is often asked to administer taxes for other jurisdictions and these services would be necessary to accomplish that.

A hearing is scheduled for 2:00 p.m. December 6, 2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Requests for public hearing by an interested party or written comments shall be made by 12:00 p.m. CST on Friday, December 1, 2017 to:
Dianne Richman
712 Stratton Office Building
401 S. Spring St.
Springfield, IL 62706
Dianne.richman@illinois.gov
Phone: 217.6709646
Fax: 217.558.1399

The hearing will be cancelled unless an interested party submits written comments of makes a written request for public hearing by Friday, December 1, 2017 at 12:00 p.m.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interest party may prese4nt testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether the contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearing may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Note: the start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin Hearing notice.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:11/21/2017
Notice Expiration Date:12/20/2017
Sole Source Only Justification:Fast Enterprises LLC (FAST) is the sole source for a license to utilize Fast’s GenTax software, including access to service packs, access to maintenance and enhancements, access to new versions of GenTax, access to new and revised documentation, and repair of defects to GenTax core code. Fast has not licensed any other unaffiliated entity or individual to provide such maintenance and support related to the GenTax software.
Accordance with Admin Rule:< Critical changes to existing contract are necessary and best accomplished by contract holder

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:Yes

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$14,500,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:24
Contract Begin Date:01/01/2018
Contract End Date:12/31/2019
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Fast Enterprises LLC
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
FAST Enterprises$14,500,000.000%0%

Notice Contact
Name: Susie Pennell, APO
Street Address:101 W. Jefferson St.
Mail Code 6-100
City:Springfield
State:IL
Zip Code:62702
Phone: 217.558.3072
Fax Number:217.524.2551
EMail Address:susie.pennell@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:209 11 Accounting/Financial: Bookkeeping; Billing and Invoicing; Bu...
209 38 Database Software
209 87 Software; Mini/Mainframe Computer (Not Otherwise Classified)


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