Reference Number: 22041731
Request ID:108374
Date First Offered01/08/2017
Title:DOT FY18 Scanning Total Station

Agency Reference Number:D218108374
Agency:DOT - Transportation
Purchasing Agency:DOT - Transportation
Purchasing Agency SPO:Victoria Santiago; Colleen Caton; Bridget McHatton; Sherri Friend

Status: Closed


Description and Specifications:
The Illinois Department of Transportation is giving notice of intent to award a contract as a sole economically feasible source to Precision Midwest for Scanning Total Station surveying equipment.

A hearing is scheduled for 2:00 p.m. on January 24, 2018 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, January 19th, 2018 at 5:00pm to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: 217-558-6897
Fax: 217 558-1399

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearing may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:02/08/2018
Sole Source Only Justification:The Trimble SX10 can only be purchased through two authorized dealers in Illinois. Trimble has authorized dealers covering specific counties within Illinois. Since District 2 has the funding and is making the purchase, based on the District's location, they would need to purchase the equipment from Precision Midwest, which is the authorized Trimble dealer for District 2's area. This equipment is the only equipment available that meets the department's needs for surveying road construction projects due to compatibility and functionality. The SX10 capabilities are not available in any other product. The Trimble SX10 is a combination scanner and 1” total station that is the most suitable fit for the department based on previous training on similar Trimble equipment, purchase of existing Trimble equipment and licenses already being used by the districts . This purchase would allow all districts to be uniform, in the equipment utilized, training on the equipment, and licenses already being utilized.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Commodities

Total Amount of Award:$1,294,272.49 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Actual
Length of Initial Term:5
Contract Begin Date:02/15/2018
Contract End Date:06/30/2018
Renewal Terms:n/a


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Precision Midwest$1,294,272.490%0%

Notice Contact
Name: Scott McKinnery
Street Address:2300 S. Dirksen Parkway
Room 302
Zip Code:62764
Phone: (217) 782-8155
Fax Number:(217) 782-5634

Class Code

Class Codes:


NIGP Commodity/Service Code:305 80 Surveying Systems; Geo/Satellite Navigation Type


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