Reference Number: 22039576
Request ID:
Date First Offered10/11/2016
Title:NASPO ValuePoint Mailing Machines, Equipment and Supplies

Agency Reference Number:NASPO 03
Agency:CPOGS - CPO Office for General Services
Purchasing Agency:CPOGS - CPO Office for General Services
Purchasing Agency SPO:Jan Morrow; Ellen Daley; Joe Kim; Lorri Lawton; Scott D Kinsell; Nanzi Cantero; David Papp; David Littrell; Randi Garst; Jeffrey Schukai; Jennifer Klein; Sherri Friend; Dianne Richman; Monique N Wantland; Samantha Kelton

Status: Closed


Description and Specifications:
The Chief Procurement Officer for General Services (CPO-GS) issues this Notice of Intent to Award. Pursuant to the Governmental Joint Purchasing Act, a chief procurement officer established in Section 10-20 of the Illinois Procurement Code may authorize the purchase of personal property, supplies, and services jointly with a governmental entity of this or another state or with a consortium of governmental entities of one or more other states. Subject to provisions of the joint purchasing solicitation, the appropriate chief procurement officer may designate the resulting contract as available to governmental units in Illinois. The CPO-GS authorized a purchase for mailing equipment, supplies and maintenance with the NASPO ValuePoint, a consortium. NASPO ValuePoint is the cooperative purchasing arm of NASPO (the National Association of State Procurement Officials) and encourages, fosters and guides the nation’s most significant public contract cooperative. The resulting contracts are available to all governmental units in Illinois. Pursuant to the Governmental Joint Purchasing Act, "governmental unit" means " means State of Illinois, any State agency as defined in Section 1-15.100 of the Illinois Procurement Code, officers of the State of Illinois, any public authority which has the power to tax, or any other public entity created by statute. For agencies under the Office of the Governor, the terms and conditions negotiated by the CPO-GS shall apply.

Project Summary
A request for proposals was issued by the State of Arizona on behalf of NASPO ValuePoint participating states and their eligible end users under the following categories: Rental Postage Meter, Ultra Low Volume Mailing Systems, Low Volume Mailing Systems, Medium Volume Mailing Systems, High Volume Mailing Systems, Production Volume Mailing Systems, Integrated Postal Scales, Low Volume Letter Openers, High Volume Letter Openers, Low Volume Letter folders, High Volume Letter Folders, Inserters, Low volume Folder-Inserter, Medium Volume Folder-Inserter, High Volume Folder-Inserter; Production Folder-Inserter, Software (PC Postage), Low Volume Ink Jet Envelope Addressing System, Medium Volume Ink Jet Envelope Addressing System, High Volume Ink Jet Envelope Addressing System, Production Ink Jet Envelope Addressing System, Low Volume Tabbers, Medium Volume Tabbers, High Volume Tabbers, Pressure Sealing Production, Pre-Sorting Equipment, Extractors, Mailroom Specific Furniture.

Evaluation Process
Proposals were evaluated in accordance with Arizona Procurement Code A.R.S. § 41-2534 by an Evaluation Committee comprised of representatives from various states. Pursuant to Arizona Procurement Code A.R.S. § 41-2534 the RFP process was used because criteria other than cost were considered important in determining which proposal provides the best value to the State. These other factors (other than cost) were highly significant in determining which vendor’s proposal provided the best value to the State. The following paragraphs describe each scoring category and explain and compare the scores assigned to each proposal by the State’s evaluation committee.

10 proposals were received through the State of Arizona’s eProcurement system. The preliminary evaluation stage was conducted by the State of Arizona to ensure compliance with the RFP minimum qualification.

In order to be eligible for an award, a proposal was required to score a minimum of 70% of the total technical points available. A total of 1000 points were available in this stage of the evaluation process for proposals and allowed for multiple awards across an array of 35 categories.

In the opinion of the evaluation committee, 7 proposals received technical scores that met or exceeded the minimum technical point requirements outlined in the RFP and moved on to cost evaluation. The offerors whose proposals met the minimum technical point threshold included:

• Bell & Howell
• Neopost
• Opex
• Pitney Bowes
• Versia Storage Systems

Three offerors were found non-responsive by the evaluation committee. The 7 offerors that met the minimum score threshold, had their Cost Proposals evaluated as outlined in the Solicitation #ADS 016-00006328.

Based on the justifications outlined above, the 7 offerors identified above provide the best value to the participating states and each is able to be awarded a contract by the lead state, Arizona, subject to successful negotiations of the terms and conditions.

Illinois issues this Notice of Intent to Award for 6 of the 7 offerors who were able to be awarded a contract and who have successfully negotiated a contract with Arizona. As Arizona successfully negotiates additional contracts for the remaining vendor, an addendum to this award notice will be published.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:12/31/2017

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Equipment

Total Amount of Award:$600,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:24
Contract Begin Date:05/15/2017
Contract End Date:05/14/2019
Renewal Terms:36 month


Number of Responding Bidders:10
Number of Unsuccessful Bidders:3
Total Number Awarded:7

Listing of All Bidders/Offerors Considered But Not Selected:
Francotyp-Postalia, Inc.
Roar Postal Supplies
Mailroom Dynamics
Source Selection:RFP

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Versia Storage Systems$100,000.000%0%$100,000.000%0%
Riso, Inc.$100,000.000%0%
Pitney Bowes$100,000.000%0%
Bell & Howell, LLC$100,000.000%0%

Notice Contact
Name: Michelle Casey
Street Address:401 S. spring Street,
Room 712
Zip Code:62706
Phone: 217-494-5577
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:208 64 Postage/Mailing and Shipping Software
600 71 Mailing; Packaging; and Shipping Machines (Including Packagi...
915 57 Mailing/Postage and Shipping Services; Electronic
939 52 Mailing Machines and Equipment Maintenance and Repair
985 54 Mailing Equipment Including Postage Meter Rental or Lease


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