Reference Number: 22018005
Request ID:
Date First Offered10/20/2009
Title:DHS - FY10 NetLearning Annual Maintenance

Agency Reference Number:09-39570
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Curtis Thompson

Status: Closed


Description and Specifications:
The Department of Human Services (DHS) is giving notice of intent to award a contract for maintenance with NetLearning for the Learning Management System (LMS) currently in use by DHS.This maintenance purchase will provide DHS with technical support, user issue resolution and software upgrades for this system. Joint Commission on Accreditation of Health Care Organizations (JCAHO) compliance and other certification issues are directly facilitated and tracked via this system and are vital to our ability to properly and legally serve the citizens of the State of Illinois.

Maintenance Cost Yearly
1st yr - 07/01/2009 to 06/30/2010 $57,990.00 (FY10)
2nd yr - 07/01/2010 to 06/30/2011 $57,990.00 (FY11)
3rd yr - 07/01/2011 to 06/30/2012 $57,990.00 (FY12)
4th yr - 07/01/2012 to 06/30/2013 $57,990.00 (FY13)
5th yr - 07/01/2013 to 06/30/2014 $57,990.00 (FY14)

5 year total maintenance cost $289.950.00

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
<Select Notice Stage>

Notice Expiration Date:11/20/2009
Sole Source Only Justification:Although there are other Learning Management NetLearning software is proprietary and licenses/maintenance are only available from NetLearning/Cengage Learning, Inc. DHS must continue the annual maintenance for each fiscal year otherwise we will lose needed technical support for the NL system, including technical support, user issues, and software upgrades. Current available systems that can do what NetLearning does they are very costly, more so than the annual maintenance that we pay for our NL license. To migrate the current data we have collected to another system would be very expensive in both staff hours and vendor costs.

Any challenge to this Notice must be submitted in writing within 14 days of the published date and to the person identified below. Late challenges will not be considered. Only a challenge with documentation which sufficiently demonstrates and proves a prospective vendor’s ability to meet all specifications and other requirements of the Agency making the award will be considered. The documentation must indicate a price equal to or lower than the amount shown in this Notice.
Accordance with Admin Rule:Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:IT

Total Amount of Award:$289,950.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:5 year maintenance cost $289,950.00
Yearly cost
1st yr - 07/01/2009 to 06/30/2010 $57,990.00 (FY10)
2nd yr - 07/01/2010 to 06/30/2011 $57,990.00 (FY11)
3rd yr - 07/01/2011 to 06/30/2012 $57,990.00 (FY12)
4th yr - 07/01/2012 to 06/30/2013 $57,990.00 (FY13)
5th yr - 07/01/2013 to 06/30/2014 $57,990.00 (FY14)
Length of Initial Term:60
Contract Begin Date:07/01/2009
Contract End Date:06/30/2014
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:<Select Source Method>

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Cengage Learning Inc.$289,950.00

Notice Contact
Name: Stan Sandidge
Street Address:401 S. Spring St.
Zip Code:62706
Phone: 217-557-0127
Fax Number:217-558-1759

Class Code

Class Codes:E350 EDP; Software Maintenance
E610 EDP; Other


NIGP Commodity/Service Code:


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