Reference Number: 22041269
Request ID:18-107783
Date First Offered09/14/2017
Title:DHS Office of Business Services On-Site Resident Technician

Agency Reference Number:WMPB24OBSRT8
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Bell and Howell, LLC to provide repair and maintenance services to the sorter and mail inserter equipment for the Office of Business Services located at 5020B Industrial Drive, Springfield, Illinois.

The initial term of this contract shall not exceed $1,980,900.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:11/06/2017

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$3,961,800.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Total amount of award includes the following:

Repair and maintenance services and monthly preventative maintenance during normal business hours Monday - Friday, 7:30am - 3:30pm - $31,565.00 per month x 12 months = $378,780.00 annually.

Sorting software updates/installation(s) including software subscription - $17,400.00 annually.

Annual total = $396,180.00.

Initial term of 5 years = $396,180.00 x 5 years = $1,980,900.00

Renewals of $396,180.00 per year x 5 annual renewal options = $1,980,900.00.

Total amount of contract award = $3,961,800.00.
Length of Initial Term:60
Contract Begin Date:11/01/2017
Contract End Date:09/30/2022
Renewal Terms:5


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Bell and Howell, LLC$3,961,800.000%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:600 71 Mailing; Packaging; and Shipping Machines (Including Packagi...
939 52 Mailing Machines and Equipment Maintenance and Repair
939 59 Office Equipment; Filing Systems; etc; Maintenance and Repai...
985 54 Mailing Equipment Including Postage Meter Rental or Lease


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