Reference Number: 22039793
Request ID:17-102584
Date First Offered11/21/2016
Title:Emergency Roadway Weather Information System (RWIS) Support

Agency Reference Number:17-102584
Agency:DOT - Transportation
Purchasing Agency:DOT - Transportation
Purchasing Agency SPO:Victoria Santiago; Colleen Caton; Bridget McHatton

Status: Closed


Description and Specifications:
The Department of Transportation is declaring an emergency for Roadway Weather Information System (RWIS) Support with DBT Transportation Services LLC.

For additional information, please refer to the attached affidavit.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:09/08/2017
Emergency Justification:IDOT’s contract for Roadway Weather Information System Support expires 11/18/2016. The contract was originally awarded to Vaisala, Inc. The contract was novated to DBT Transportation Services LLC. The vendor is not yet registered with the Secretary of State, but is expected to be in the next 30 days. This emergency contract will cover all the existing pavement temperature, subsurface temperature, atmospheric conditions, and traffic counting sensors, roadway video cameras for the network of fifty-eight (58) Roadway and Weather Information Systems facilities. This contract will provide repair and maintenance to the existing systems which is imperative as the cold weather season approaches. It is important to note that DBT is the only vendor in Illinois certified to work on Vaisala’s equipment, thus it is imperative that they be selected to continue the maintenance and repair on this equipment.
Accordance with Admin Rule:Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$80,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:3
Contract Begin Date:11/21/2016
Contract End Date:02/18/2017
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
DBT Transportation Services LLC$80,000.000%0%

Notice Contact
Name: Megan Seitzinger
Street Address:2300 S. Dirksen Parkway
Zip Code:6264
Phone: 217.524.3938
Fax Number:217.782.5634

Class Code

Class Codes:


NIGP Commodity/Service Code:305 61 Measuring Equipment; Area (Large Scale)
907 28 Communications Systems; TV; Microwave; Telephone; Computer
907 75 Site Assessment and Site Field Observation
907 83 Testing Services
961 45 Inspection and Certification Services
961 56 Program/Project Development and Management Services
961 76 Telemetry Services
961 82 Transportation Services (Not Otherwise Classified)
961 88 Weather Forecasting Services


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