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Identification

Reference Number: 22037260
Request ID:16-95937
Date First Offered10/19/2015
Title:FY16 Security Protection Specialists (BPS)

Agency Reference Number:REV15M5100
Agency:REV - Revenue
Purchasing Agency:REV - Revenue
Purchasing Agency SPO:Scott McKinnery

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Revenue (IDOR) is giving notice of intent to award a contract to Business Protection Specialist (BPS) for continued project design/specification development conducting bid reviews and providing technical expert advice regarding contract award. BPS will provide construction oversight, project consulting, compliance monitoring, testing and commissioning of the planned physical security enhancements at the Willard Ice Building (WIB).

The Office of the Chief Procurement Officer will hold a public hearing to hear testimony and receive comments on the proposed contract as described below.

The hearing is preliminarily scheduled for:
Date: February 24, 2016
Time: 2:00 p.m. Local Time
Location: Springfield- 511 Stratton Office Building
Chicago- James R. Thompson Center, Room 9-035 via video-conference

A sole source contract may be awarded on or after that date and the hearing will be cancelled unless an interested party submits a written request for public hearing no later than noon (local time) on February 19, 2016.
If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public as to whether award by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. The Sole Source hearing may be recorded in order to aid the production of minutes. Parties may submit written comments in lieu of attending the hearing in person. Written comments will be afforded the same weight as oral comments received at the hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and sumbit their request to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made no later than noon (CDT), February 19, 2016 to the Notice Contact:

Diana Boshell
712 Stratton Office Building
401 South Spring
Springfield, IL 62706
diana.boshell@illinois.gov
Phone: 217-524-7020
Fax: 217-558-2164

A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the chief procurement officer.

Key Information

Notice Type:Contract Amended

Published:02/05/2016
Notice Expiration Date:01/16/2018
This procurement is a critical component of the Department’s overall need to secure taxpayer data and ensure the confidentiality of both State Taxpayer Information (STI) and Federal Taxpayer Information (FTI). Further, the Internal Revenue Service (IRS) requires compliance with its regulations for securing FTI and has the ability to revoke access to FTI, which could cost the State more than $150 million in annual revenue collections. The Department is over 4 years behind in establishing proper physical controls over FTI as specified in publication IRS-1075, therefore, it is imperative that the security project is completed as soon as possible to avoid this outcome.

The State of Illinois is working in good faith with the IRS to implement security enhancements at each of its facilities as soon as practicable to secure Federal Taxpayer Information per publication IRS-1075, which went into effect on August 24, 2010. Each month that goes by, the State is putting at risk our relationship with the IRS and we are violating federal rules. The IRS recognizes that attaining compliance with Publication 1075 is difficult, but the expectation is that IDOR take advantage of every possible means to expedite these physical modifications. If the IRS would rule to withhold FTI from the State, the State would suffer an estimated $150 million in lost revenue collections, annually. Therefore, the financial impact to the State if this procurement was denied would be catastrophic.

The time and money spent to date for security consulting with BPS would be wasted and IDOR would be forced to start over with a new Contractor. BPS is acting as the Architect/Engineer (A/E) on this project and continuity of planning/execution is imperative. We are mid-way through the implementation of the Willard Ice Building (WIB) Security project because this project has been put on hold by CDB due to the State budget freeze. The Willard Ice Building has demolition and partially completed construction throughout and it is vital that we are able to continue where we left off in a timely fashion one we get a State budget.

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$75,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:estimated
Length of Initial Term:23
Contract Begin Date:02/25/2016
Contract End Date:12/31/2017
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Business Protection Specialists (BPS)$75,000.000%0%

Notice Contact
Name: Carla Wester
Street Address:101 West Jefferson
City:Springfield
State:IL
Zip Code:62702
Phone: 217-782-5915
Fax Number:217-524-2551
EMail Address:carla.wester@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:918 00 CONSULTING SERVICES - All


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