Reference Number: 22042553
Request ID:18-109748
Date First Offered06/06/2018
Title:Electric Generator Maintenance and Testing Services for Ludeman

Agency Reference Number:59X9519019
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp; Monique N Wantland

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to The Stone Group to provide maintenance, repair and testing services to three (3) electric generators at the Elisabeth Ludeman Center located at 114 N. Orchard Drive, Park Forest, Illinois.

The initial term of this contract shall not exceed $107,967.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:07/12/2018

Professional & Artistic:No
Small Business Set-Aside:Yes

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$188,812.69 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total amount of award includes the following:

Monthly load bank testing and inspection - $2,140.00 per month x 12 months = $25,680.00.

Annual maintenance - $2,499.00 annually.

Emergency repair services during normal business hours Monday-Friday 7:00am - 3:30pm - $185.00 per year x 12 hours estimated annually = $2,220.00.

Emergency repair services after normal business hours Monday-Friday after 3:30pm, weekends and holidays - $265.00 per hour x 6 hours estimated annually = $1,590.00.

Estimated cost of parts, materials and supplies = $4,000.00.

Estimated annual grand total = $35,989.00.

Initial term - 3 years x $35,989.00 = $107,967.00. Renewal options increase by 8% each term - 1st renewal $35,989.00 + 8% ($2,879.12) = $38,868.12. 2nd renewal $38,868.12 + 8% ($3,109.45) = $41,977.57.

Estimated grand total of contract = $188,812.69
Length of Initial Term:36
Contract Begin Date:07/16/2018
Contract End Date:06/30/2021
Renewal Terms:2


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Airport Electric
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
The Stone Group$188,812.690%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:914 38 Electrical
928 38 Electrical (Alternator/Generator; Battery; Ignition System; ...
936 39 Generators; Portable and Stationary; Including Parts and Acc...


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