Reference Number: 22040644
Request ID:17-103963
Date First Offered04/21/2017
Title:County & State Inmate Data Sole Source

Agency Reference Number:4100000993
Agency:DES - Employment Security
Purchasing Agency:DES - Employment Security
Purchasing Agency SPO:Denise Hudson

Status: Closed


Description and Specifications:
The Illinois Department of Employment Security is giving notice of intent to award a contract as a sole source to Appriss, Inc. to procure 23 State and County inmate data points to be used to prevent or identify unemployment benefit overpayments made to incarcerated individuals.

A hearing is scheduled for 2pm on May 17, 2017 at Stratton Office Building, 401 S. Spring Street, Room 511, Springfield IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the Notice Contract. Request for a public hearing by an interested party or written comments shall be made by Friday May 12, 2017, at 5:00pm CST To:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield IL 62706

Email Dianne.richman@illinois.go
Fax: 217.558.1399

The hearing will be canceled unless an interested party submits written comments or makes a written request for a public hearing by Friday, May 12 at 5:00pm CST to the Notice contact listed above.

If a public hearing is requested, the Purchasing Agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of Minutes. Parties may submit written comments in lieu of attending the hearing. After consideration of the testimony, the Chief Procurement Officer may approve the Purchasing Agency’s request to contract by sole source procurement method

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:05/31/2017
Sole Source Only Justification:Appriss is the only vendor that provides real time or near real time access to state and county inmate data. The vendor's database is proprietary and protected by U.S. patent 5,861,810. Appriss is able to provide 23 data points and configure an interface with the Department of Employment Security's (IDES) unemployment benefit system (IBIS) with an existing cross-match capability that can be put to immediate use with minimal configuration.

To ensure that Appriss is the only vendor with the required capabilities, IDES published an RFI (IPB #22032187) requesting vendors to affirm that they have the required data capabilities. The RFI failed to disclose any vendor (aside from Appriss) that provides inmate data.

Independently, IDES conducted market research through the Integrity Center of the National Association of State Workforce Agencies (NASWA). Through NASWA, IDES obtained leads to states that use inmate data for unemployment compensation cross-match purposes. Based on this research, it was determined that, of the states known to use inmate data for unemployment compensation cross-match purposes, Pennsylvania and New York rely on data from their state and local corrections departments and Texas and Mississippi obtain inmate data from Appriss. Agency research failed to disclose any state employment security agency using data from any other source.

In further support of the sole source method for this procurement, Appriss provided IDES with a letter documenting the proprietary nature of the core database technology and providing information about other states' sole source procurements of Appriss's inmate data.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$88,992.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The award amount is based on a monthly fee of $7,416 for a one-year term. The amount is actual.
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Appriss, Inc.$88,992.000%0%

Notice Contact
Name: Dianne Richman
Street Address:401 S. Stratton Street
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:918 00 CONSULTING SERVICES - All


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