Reference Number: 22042649
Request ID:110694
Date First Offered06/14/2018
Title:Plumbing and Heating Repair and Maintenance at the IL School for the Deaf

Agency Reference Number:X71XISD0004
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp; Monique N Wantland

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Prairie State Plumbing and Heating, Inc. to provide repair and maintenance services to the plumbing and heating systems at the Illinois School for the Deaf located at 125 S. Webster Avenue, Jacksonville, Illinois.

The initial term of this contract shall not exceed $159,888.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:07/17/2018

Professional & Artistic:No
Small Business Set-Aside:Yes

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$271,324.61 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total amount of award includes the following:

Services during normal hours Monday - Friday 8:00am - 4:30pm - 384 hours estimated annually x $94.00 per hour = $36,096.00.

Services outside normal hours after 4:30pm Monday - Friday and on Saturdays - 40 hours estimated annually x $126.00 per hour = $5,040.00.

Services on Sundays and holidays - 12 hours estimated annually x $180.00 per hour = $2,160.00.

Estimated cost of parts, supplies, and/or materials required annually - $10,000.00.

Estimated annual total = $53,296.00.

Initial 3 year term - $53,296.00 x 3 years = $159,888.00. Renewal options add 3% each year - first renewal $53,296.00 + 3% ($1,598.88) = $54,894.88; second renewal $54,894.88 + 3% ($1,646.85) = $56,541.73.

Estimated total contract award = $271,324.61.
Length of Initial Term:36
Contract Begin Date:07/18/2018
Contract End Date:06/30/2021
Renewal Terms:2


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Doyle Plumbing & Heating Co.
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Prairie State Plumbing & Heating, Inc.$271,324.610%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:914 50 Heating; Ventilating and Air Conditioning (HVAC)
914 68 Plumbing
928 30 Cooling; Heating; and Ventilating System (A/C System; Hoses;...
934 64 Plumbing Equipment and Fixtures; Maintenance and Repair


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