Reference Number: 22038523
Request ID:
Date First Offered04/26/2016
Title:2017 Sole Source Procurement for Maintenance Xerox Docucolor 5000

Agency Reference Number:IOC 17-006
Agency:SCO - Comptrollers Office
Purchasing Agency:SCO - Comptrollers Office
Purchasing Agency SPO:Patricia Allen

Status: Closed


Description and Specifications:
Sole Source Procurement for one year maintenance Docucolor 5000 Printer copier and Components. Hearing 05/10/2016 11:00 AM.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:06/08/2017
Sole Source Only Justification:Docucolor 5000 printing system has been serviced and maintained by the manufacturer since the acquisition of the system. Xerox has factory trained service technicians who are established in the Springfield, IL area and use only original equipment manufactured parts (OEM). This system is essential and critical operation of the IOC
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Equipment

Total Amount of Award:$65,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Docucolor 5000- $37,241
Makeready Software- $2,160
Horizon Booklet Market $5,832
Overage $5,432- estimate due to demand
Other- Scanner, Freeflow PC, FreeFlow DocuSP Print Controller $14,355- estimate
Length of Initial Term:12
Contract Begin Date:07/01/2016
Contract End Date:06/30/2017
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %

Notice Contact
Name: Patty Allen
Street Address:325 W Adams St
Zip Code:62704
Phone: 217-558-3356
Fax Number:217-558-3356

Class Code

Class Codes:


NIGP Commodity/Service Code:936 60 Printing Plant and Bindery Equipment Maintenance and Repair ...


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