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Identification

Reference Number: 22041990
Request ID:
Date First Offered02/05/2018
Title:Emergency Boiler Repairs, Elgin Mental Health Center

Agency Reference Number:321-055-131
Agency:CDB - Capital Development Board
Purchasing Agency:CDB - Capital Development Board
Purchasing Agency SPO:Ken Morris

Status: Closed

Overview

Description and Specifications:
The Elgin Mental Health Center relies on (3) high pressure (150lb) coal converted to natural gas power boilers to produce steam for heating, cooling, domestic hot water, dietary cooking and sanitation use. Two of the 3 boilers are no longer operational as a result of leaking and various control failures. The facility houses on average 360 civil and forensic patients. Additionally, other agencies utilize space at the campus such as Family and Community Services, the Department of Corrections and the Office of Inspector General. Should the only remaining operational boiler fail, the entire campus would be without heat and hot water. Immediate repairs are necessary to protect against the threat to public health and safety as well to minimize a serious disruption in critical state services. Kluber, Inc. was selected because of their extensive and specialized knowledge in HVAC design and mechanical energy management systems. This firm is located closest in proximity to the project site. Kluber has prior experience at the project location and has performed well in previous projects at the site. Considering the time frames needed for the negotiation and execution of an A/E contract, design and standard bidding procedures, repairs at the Elgin Mental Health Center under the existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to ensure repairs to the boilers are conducted in an expedited manner.

Key Information

Notice Type:Emergency Procurement

Published:02/05/2018
Notice Expiration Date:12/27/2018
Emergency Justification:The Elgin Mental Health Center relies on (3) high pressure (150lb) coal converted to natural gas power boilers to produce steam for heating, cooling, domestic hot water, dietary cooking and sanitation use. Two of the 3 boilers are no longer operational as a result of leaking and various control failures. The facility houses on average 360 civil and forensic patients. Additionally, other agencies utilize space at the campus such as Family and Community Services, the Department of Corrections and the Office of Inspector General. Should the only remaining operational boiler fail, the entire campus would be without heat and hot water. Immediate repairs are necessary to protect against the threat to public health and safety as well to minimize a serious disruption in critical state services. Kluber, Inc. was selected because of their extensive and specialized knowledge in HVAC design and mechanical energy management systems. This firm is located closest in proximity to the project site. Kluber has prior experience at the project location and has performed well in previous projects at the site. Considering the time frames needed for the negotiation and execution of an A/E contract, design and standard bidding procedures, repairs at the Elgin Mental Health Center under the existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to ensure repairs to the boilers are conducted in an expedited manner.
Accordance with Admin Rule:Danger to public health/safety, Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues, Protect against further damage to state property

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$75,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:These are estimated A/E costs for the inspections of existing conditions and remediation design efforts. The scope of work provides for assessment of the existing conditions and to provide recommendations for various repairs and improvements to the Power Plant serving the site. Boilers, burners, controls, and other components have failed or become obsolete. The design professional will review the existing configuration, operation, and capacity of all associated equipment, utilities, connections, and controls to provide an efficient and trouble free system at completion, complying with IDPH, JHACO, OSFM, or other requirements. Asbestos or other hazardous materials may be present.
Length of Initial Term:3
Contract Begin Date:02/05/2018
Contract End Date:05/05/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:3
Number of Unsuccessful Bidders:2
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Dewberry Architects, Inc.
Melvin Cohen and Associates, Inc.
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Kluber, Inc.$75,000.000%0%

Notice Contact
Name: Gerald Burlingham
Street Address:401 So. Spring St.
Rm 318
City:Springfield
State:IL
Zip Code:62706
Phone: 217-836-0185
Fax Number:217-558-1399
EMail Address:gerald.burlingham@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:925 00 ENGINEERING SERVICES; PROFESSIONAL - All


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